MS-900 Describe Microsoft 365 apps and services Practice Test 15 — 15 Questions

Question 1

A sales manager wants to streamline the process of generating follow-up emails after customer meetings. Which Microsoft 365 app allows them to automatically create email drafts based on meeting notes using AI?

Accepted Answer

Copilot in Outlook. Copilot in Outlook leverages AI to automatically generate email drafts based on meeting notes, transcripts, or summaries, directly within the Outlook interface. This allows the sales manager to streamline follow-up emails without manual composition, using natural language processing to extract key points and action items from the meeting context.

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SharePoint Online

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Microsoft Viva Insights

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Microsoft Teams Premium

Question 2

A company uses Microsoft 365 and wants to ensure that sensitive customer data in emails and documents is automatically classified and protected based on content. Which service should they implement?

Accepted Answer

Microsoft Purview Information Protection. Microsoft Purview Information Protection (formerly Azure Information Protection) is the correct service because it provides automated classification, labeling, and protection of sensitive data based on content inspection, such as credit card numbers or social security numbers, using trainable classifiers and sensitivity labels. This directly addresses the requirement to automatically classify and protect sensitive customer data in emails and documents within Microsoft 365.

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Microsoft Entra ID

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Microsoft Intune

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Microsoft Defender for Cloud Apps

Question 3

Your organization uses Microsoft Teams and wants to allow external partners to participate in shared channels without giving them full tenant access. Which identity solution should you configure?

Accepted Answer

Microsoft Entra External ID. Microsoft Entra External ID (formerly Azure AD External Identities) is the correct solution because it allows external partners to authenticate and access shared Teams channels without granting them full tenant access. Unlike guest access, which creates a B2B collaboration user object in the tenant, External ID enables cross-tenant access policies that limit partner identities to specific resources like shared channels, preserving tenant isolation.

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Microsoft Teams guest access

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Active Directory Federation Services

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Microsoft Entra ID B2C

Question 4

A project team needs a centralized location to store, share, and co-author documents while maintaining version history. Which Microsoft 365 service should they use?

Accepted Answer

SharePoint Online. SharePoint Online is the correct choice because it is designed as a centralized document management and storage platform that supports co-authoring, version history, and granular permission controls. Unlike personal storage services, SharePoint Online provides team-oriented libraries where multiple users can simultaneously edit documents while automatically tracking changes through versioning. This aligns directly with the requirement for a shared, collaborative repository with version history.

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OneDrive for Business

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Microsoft Teams

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Microsoft Viva Topics

Question 5

An organization wants to monitor and respond to security incidents across their Microsoft 365 environment, including email, endpoints, and cloud apps. Which solution should they deploy?

Accepted Answer

Microsoft Defender XDR. Microsoft Defender XDR (formerly Microsoft 365 Defender) provides unified incident detection and response across email, endpoints, identities, and apps. Defender for Office 365 is email-specific. Sentinel is SIEM. Intune is MDM.

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Microsoft Intune

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Microsoft Sentinel

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Microsoft Defender for Office 365

Question 6

A company has employees who frequently work from home on personal devices. They need to ensure corporate data in Microsoft 365 is protected even if the device is lost or compromised, without managing the entire device. What should they implement?

Accepted Answer

Microsoft Intune App Protection Policies. Microsoft Intune App Protection Policies (MAM) protect data at the app level without device enrollment. Conditional Access controls access. DLP prevents data loss. MAM is the correct approach for unmanaged devices.

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Microsoft Defender for Endpoint

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Microsoft Entra Conditional Access

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Microsoft Purview Data Loss Prevention

Question 7

A marketing team wants to quickly create a visually appealing report from data stored in Excel and share it with stakeholders via a web browser. Which Microsoft 365 app should they use?

Accepted Answer

Microsoft Power BI. Microsoft Power BI is the correct choice because it is designed specifically for creating interactive, visually appealing reports and dashboards from data sources like Excel. It allows users to publish these reports to the Power BI service, where stakeholders can access them via a web browser without needing to install any software.

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Microsoft Forms

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Microsoft Stream

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Microsoft Excel

Question 8

A helpdesk team needs to provide remote assistance to users by viewing and controlling their Windows devices. Which Microsoft 365 service enables this?

Accepted Answer

Microsoft Intune Remote Help. Remote Help via Intune allows support personnel to remotely view and control devices. Teams screen sharing is less secure. Quick Assist is not integrated. Windows 365 is a cloud PC.

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Microsoft Teams screen sharing

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Windows 365

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Microsoft Quick Assist

Question 9

An organization needs to enforce that all external emails are automatically encrypted before delivery to recipients. Which feature should they configure in Microsoft 365?

Accepted Answer

Exchange Online mail flow rules. Exchange Online mail flow rules (also known as transport rules) can be configured to automatically encrypt all external emails by applying Office 365 Message Encryption (OME) based on conditions such as recipient domain or sender address. This allows the organization to enforce encryption for all outbound messages without requiring user intervention, meeting the stated requirement.

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S/MIME

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Microsoft Purview Data Loss Prevention

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Microsoft Purview sensitivity labels

Question 10

Which TWO Microsoft 365 apps are primarily used for real-time communication and collaboration?

Accepted Answer

Microsoft Teams. Microsoft Teams is primarily designed for real-time communication and collaboration, offering features such as instant messaging, voice and video calls, and persistent chat channels. It integrates deeply with Microsoft 365 to enable synchronous teamwork, making it the core hub for real-time interactions.

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Microsoft Planner

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Microsoft Forms

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OneNote

Question 11

Which THREE Microsoft 365 services are part of Microsoft Purview compliance suite?

Accepted Answer

Data Lifecycle Management. Data Lifecycle Management (C) is part of Microsoft Purview because it provides automated retention and deletion policies for sensitive data across Exchange, SharePoint, OneDrive, and Teams. It helps organizations comply with regulatory requirements by governing data from creation to disposal, directly supporting the Purview compliance portal's governance capabilities.

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Microsoft Entra ID

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Microsoft Defender for Cloud Apps

Question 12

Which TWO Microsoft 365 apps use AI to assist users with content creation?

Accepted Answer

Microsoft PowerPoint with Copilot. Microsoft PowerPoint with Copilot and Microsoft Word with Copilot are correct because Copilot in these apps leverages large language models (LLMs) integrated with the Microsoft Graph to generate, summarize, and refine content directly within the document or presentation. In PowerPoint, Copilot can create entire slide decks from a prompt or natural language outline, while in Word, it can draft text, rewrite paragraphs, or summarize documents, both using AI to assist users in content creation.

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Microsoft Viva Insights

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Microsoft Excel with Copilot

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Microsoft Teams with Copilot

Question 13

A tenant administrator applies the above configuration for Microsoft 365 Copilot. What is the result of this configuration?

Accepted Answer

Copilot will be enabled but will only use data from SharePoint and OneDrive; Exchange and Teams data are excluded.. Option A is correct because the configuration shows that the 'Copilot' toggle is enabled, but the 'Data sources' section explicitly lists only SharePoint and OneDrive, with Exchange and Teams unchecked. This means Copilot will be active for users but will only index and retrieve data from SharePoint and OneDrive, excluding emails and Teams messages. The empty GraphConnectors list further confirms no external data sources are connected, but this does not disable Copilot itself.

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Copilot will be enabled for all users and will access data from all Microsoft 365 services.

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Copilot will be disabled because GraphConnectors is empty.

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Copilot will only work for users in the European Union.

Question 14

An administrator runs the above PowerShell command and receives output of '14'. What does this value indicate?

Accepted Answer

Items in the Deleted Items folder are permanently deleted after 14 days.. The PowerShell command `Get-MailboxFolderStatistics -Identity user@contoso.com -FolderScope DeletedItems | Select-Object -ExpandProperty RetentionPolicy` returns '14', indicating that the retention policy applied to the Deleted Items folder permanently deletes items after 14 days. This is controlled by the `RetentionPolicy` property, which reflects the number of days items are kept before being purged from the Deleted Items folder.

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Inbox rules are retained for 14 days after deletion.

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The mailbox has a litigation hold for 14 days.

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Calendar items are retained for 14 days after the meeting end.

Question 15

An administrator creates a new team using the above JSON template via Microsoft Graph. Which statement accurately describes the team?

Accepted Answer

Only team owners can add new members to the team.. Option A is correct because the JSON template used to create the team via Microsoft Graph includes the 'memberSettings' property with 'allowCreateUpdateChannels' and 'allowDeleteChannels' set to false, but it does not include any setting that overrides the default member permission to add members. By default in Microsoft Teams, only team owners can add new members unless the 'allowAddRemoveApps' or similar tenant-level settings are explicitly configured. The template shown does not modify the 'memberSettings' for adding members, so the default behavior applies, making A accurate.

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The team is a specialized team for sales data analysis.

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The team's classification is automatically applied based on content.

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The team is public and anyone in the organization can join.