MS-900 Describe Microsoft 365 apps and services Practice Test 14 — 15 Questions

Question 1

An organization needs to securely store and manage user identities for Microsoft 365. Which Microsoft service should they use?

Accepted Answer

Microsoft Entra ID. Microsoft Entra ID (formerly Azure AD) is the correct choice because it is Microsoft's cloud-based identity and access management service, specifically designed to store and manage user identities for Microsoft 365. It provides authentication, single sign-on (SSO), and conditional access policies, ensuring secure access to Microsoft 365 resources. Other options focus on data protection, security monitoring, or device management, not identity storage.

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Microsoft Purview

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Microsoft Defender for Cloud Apps

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Microsoft Intune

Question 2

A marketing team needs to collaborate on a campaign document in real time and track changes. Which Microsoft 365 app should they use?

Accepted Answer

Word. Microsoft Word is the application designed for creating and editing documents with real-time co-authoring and built-in track changes, which is exactly what the marketing team needs for a campaign document. Word supports simultaneous editing by multiple users and provides a full revision history with accept/reject change tracking. This makes it the correct choice for document collaboration with change tracking.

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Teams

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OneNote

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SharePoint

Question 3

A user reports that they cannot access their work email on their mobile device. The admin confirms the user has an Exchange Online license. What is the most likely cause?

Accepted Answer

A Conditional Access policy requires app protection policies. Conditional Access policies can require app protection policies (e.g., Intune MAM) to enforce data security on mobile devices. If the user's device does not have the required app protection policies applied, access to Exchange Online via mobile apps (including Outlook) will be blocked, even though the user has a valid Exchange Online license. This is a common scenario where licensing alone does not guarantee access when additional security controls are in place.

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The user is using the Outlook mobile app

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The user is trying to access Outlook on the web

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Exchange ActiveSync is disabled for the user

Question 4

You are designing a solution for a global company that needs to store documents in a central location with granular permission control. Which service should you recommend?

Accepted Answer

SharePoint. SharePoint is the correct choice because it is designed as a centralized document management and collaboration platform that supports granular permission control at the site, library, folder, and item levels. Unlike other services, SharePoint allows administrators to define unique permissions using SharePoint groups or Microsoft Entra ID security groups, enabling precise access management for a global company's document storage needs.

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Microsoft Teams

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OneDrive for Business

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Exchange Online

Question 5

A user wants to create a dashboard that visualizes sales data from multiple sources in real time. Which Microsoft 365 app should they use?

Accepted Answer

Power BI. Power BI is Microsoft's business analytics service that enables users to create interactive dashboards and reports from multiple data sources, with real-time data refresh capabilities. It is designed for data visualization and business intelligence, making it the appropriate tool for this requirement.

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Excel

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Microsoft Lists

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Microsoft Forms

Question 6

You need to ensure that only authorized users from your tenant can access a SharePoint site. Which setting should you configure?

Accepted Answer

External sharing settings. External sharing settings control who outside your tenant can access SharePoint sites, files, and folders. By configuring these settings at the tenant or site level, you can restrict access to only authorized users from your tenant, blocking external users entirely. This is the direct mechanism for limiting access to internal users only.

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Sensitivity labels

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Conditional Access policy

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Sharing links expiration

Question 7

A company wants to automate approval workflows for expense reports. Which Microsoft 365 service should they use?

Accepted Answer

Power Automate. Power Automate is the correct service because it provides workflow automation capabilities, including the ability to create approval workflows for expense reports. It integrates with various Microsoft 365 services and third-party apps, allowing users to design automated processes that trigger approvals based on specific conditions, such as submission of an expense report via email or SharePoint.

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Microsoft Planner

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Microsoft Forms

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SharePoint

Question 8

A user wants to quickly set up a website for their team to share news and resources. Which Microsoft 365 app should they use?

Accepted Answer

SharePoint. SharePoint is the correct choice because it is specifically designed for creating team sites that serve as centralized hubs for sharing news, documents, and resources. With SharePoint, users can quickly provision a modern team site using pre-built templates, add web parts for news feeds and document libraries, and manage permissions for team members. This directly meets the requirement for a website to share news and resources.

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Microsoft Teams

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Microsoft Viva

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Yammer

Question 9

You need to provide external partners access to a single document without giving them access to your entire SharePoint site. What should you do?

Accepted Answer

Share a direct link to the document with specific permissions. Sharing a direct link with specific permissions allows you to grant external partners access to a single document without giving them broader access to the entire SharePoint site. This method uses SharePoint's granular permission model, where you can set the link to 'Specific people' and restrict permissions to 'View' or 'Edit' only on that document, ensuring no unintended access to other site content.

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Add the partners as guests to the SharePoint site

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Email the document as an attachment

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Create a Microsoft 365 group and add them

Question 10

Which TWO Microsoft 365 services can be used to create and manage tasks?

Accepted Answer

Microsoft Planner. Microsoft Planner (B) is a dedicated Microsoft 365 task-management service where teams create plans, buckets, and tasks with assignments, due dates, checklists, and progress tracking, so it directly satisfies the requirement to create and manage tasks. Microsoft To Do (D) is the personal task-management app in Microsoft 365 that lets users create task lists, set reminders, due dates, steps, and sync tasks (including flagged Outlook items and assigned Planner tasks), so it also directly creates and manages tasks. Power Automate (A) is a workflow/automation service that triggers actions across services rather than a task-management tool itself, so it does not belong. Microsoft Word (C) is a document-authoring application with no native task-management capability, and SharePoint (E) is a collaboration and content platform whose lists can store task-like items but it is not one of the two designated task creation/management services here.

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Power Automate

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Microsoft Word

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SharePoint

Question 11

Which THREE Microsoft 365 services can be used to store and manage files in the cloud?

Accepted Answer

OneDrive for Business. OneDrive for Business is a cloud storage service that allows users to store, sync, and share files individually. It is part of Microsoft 365 and provides personal storage with up to 1 TB per user, integrating with Office apps for real-time co-authoring.

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Power BI

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Exchange Online

Question 12

Refer to the exhibit. You have a Conditional Access policy as shown. A user reports they cannot access Exchange Online from a non-compliant device. What is the most likely reason?

Accepted Answer

The device is not marked as compliant. The Conditional Access policy shown requires device compliance for Exchange Online access. When a device is non-compliant, the policy blocks access regardless of user identity or MFA status. The most likely reason for the user's inability to access Exchange Online is that the device is not marked as compliant, which is the condition explicitly enforced by the policy.

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The policy only applies to administrators

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The user has not registered for MFA

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The policy is disabled

Question 13

Refer to the exhibit. An admin runs the PowerShell command shown. What is the implication for the user's mailbox?

Accepted Answer

The mailbox is on litigation hold. The PowerShell command `Set-Mailbox -LitigationHoldEnabled $true` places the user's mailbox on litigation hold. This preserves all mailbox content, including deleted items and original versions of modified items, for eDiscovery purposes. The hold overrides any retention policy that would otherwise delete or archive items, ensuring data is retained indefinitely until the hold is removed.

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The retention policy is not effective

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The mailbox has no retention policy applied

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The mailbox will automatically delete items after 30 days

Question 14

Refer to the exhibit. An admin creates a Microsoft Purview Data Loss Prevention (DLP) policy rule as shown. When will the rule block access?

Accepted Answer

When a credit card number is detected with high confidence. The rule is configured with a condition that triggers when a credit card number is detected with a confidence level of 'high'. The action 'Block access' is set to execute when this condition is met. Therefore, the rule blocks access specifically when a credit card number is detected with high confidence, making option A correct.

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When the document is shared externally

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When any sensitive information type is detected

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Never, because the rule is not applied to any location

Question 15

A sales team frequently collaborates on proposals stored in Microsoft 365. They want to use an AI-powered tool to draft sections based on previous winning proposals. Which Microsoft 365 app should they use?

Accepted Answer

Microsoft Copilot for Microsoft 365. Microsoft Copilot for Microsoft 365 is the correct choice because it integrates large language models directly into the Microsoft 365 productivity apps, including Word, Excel, and PowerPoint. It can analyze existing content—such as previous winning proposals stored in SharePoint or OneDrive—and generate new draft sections based on that data, using natural language prompts. This makes it the ideal AI-powered tool for collaborative proposal writing.

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Microsoft Syntex

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Microsoft Viva Topics

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Microsoft Power Automate