MS-900 Describe Microsoft 365 apps and services Practice Test 14 — 15 Questions

Question 1

A marketing team needs to collaborate on a presentation that will be updated frequently by multiple team members, and they want to ensure everyone always has the latest version without manual tracking. Which Microsoft 365 service should they use?

Accepted Answer

SharePoint Online. SharePoint Online is the correct choice because it provides a centralized document library with version history, co-authoring, and metadata management, ensuring all team members always access the latest version without manual tracking. Unlike OneDrive for Business, which is designed for individual use, SharePoint Online supports structured collaboration across a team with granular permissions and automated sync.

Answer

Exchange Online

Answer

Microsoft Teams

Answer

OneDrive for Business

Question 2

A company uses Microsoft 365 E5 and wants to automatically classify sensitive emails containing credit card numbers and then apply encryption. Which solution should they use in combination with Microsoft Purview?

Accepted Answer

Microsoft Purview Information Protection. Microsoft Purview Information Protection (formerly Azure Information Protection) enables automatic classification of sensitive data, such as credit card numbers, using built-in sensitive information types and exact data match (EDM) classifiers. When combined with sensitivity labels, it can automatically apply encryption (e.g., via Azure Rights Management) to emails containing that data, meeting the requirement without additional services.

Answer

Microsoft 365 Copilot

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Microsoft Intune

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Microsoft Defender for Office 365

Question 3

A sales team uses Microsoft 365 and wants to track customer interactions and manage leads from within Outlook. Which app should they use?

Accepted Answer

Microsoft Dynamics 365 Sales. Microsoft Dynamics 365 Sales is a customer relationship management (CRM) application that integrates directly with Outlook to track customer interactions, manage leads, and automate sales processes. It provides a unified interface within Outlook for viewing contact history, logging emails, and managing opportunities, making it the correct choice for the sales team's requirements.

Answer

Microsoft Lists

Answer

Microsoft Bookings

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Microsoft Forms

Question 4

Which TWO Microsoft 365 services provide real-time co-authoring in documents?

Accepted Answer

SharePoint Online. SharePoint Online is correct because it supports real-time co-authoring in Word, Excel, and PowerPoint documents stored in SharePoint document libraries, leveraging the Office Online server infrastructure and the WebDAV protocol for simultaneous edits by multiple users.

Answer

Microsoft Teams

Answer

Microsoft Lists

Answer

Exchange Online

Question 5

Which THREE Microsoft 365 services are included in Microsoft 365 E3 that are NOT in Microsoft 365 Business Basic?

Accepted Answer

Microsoft Purview Information Protection. Microsoft Purview Information Protection (formerly Azure Information Protection) is included in Microsoft 365 E3 but not in Microsoft 365 Business Basic. Business Basic only includes Exchange Online, Teams, and web/mobile versions of Office apps, with no data classification or rights management capabilities. E3 adds full Purview features like sensitivity labels and encryption for compliance and data loss prevention.

Answer

Exchange Online

Answer

Microsoft Teams

Question 6

Which TWO Microsoft 365 services are primarily used for business process automation?

Accepted Answer

Power Automate. Power Automate is correct because it is Microsoft's dedicated low-code workflow automation service that enables users to create automated processes between apps and services, such as triggering actions based on events or scheduling repetitive tasks. It directly addresses business process automation by using triggers and actions to streamline operations without manual intervention.

Answer

Power BI

Answer

Power Virtual Agents

Answer

Microsoft Lists

Question 7

Refer to the exhibit. A JSON snippet from a Microsoft Purview compliance policy. What is the effect of this policy when applied to a document?

Accepted Answer

It encrypts the document and adds a watermark.. The JSON snippet defines a Microsoft Purview sensitivity label policy configured with both encryption (via 'protection' settings) and a dynamic watermark (via 'marking' settings). When applied to a document, this label enforces both actions simultaneously: it encrypts the document to restrict access and adds a watermark to deter unauthorized sharing. Option A is correct because the policy explicitly includes both 'encryption' and 'watermark' properties, meaning the document will be both encrypted and watermarked upon labeling.

Answer

It prevents any sharing of the document.

Answer

It only adds a watermark.

Answer

It only encrypts the document.

Question 8

Refer to the exhibit. A Microsoft Graph PowerShell command is run. What does this command retrieve about user jdoe?

Accepted Answer

Display name, user principal name, assigned licenses, and usage location.. The command `Get-MgUser -UserId jdoe -Property DisplayName, UserPrincipalName, AssignedLicenses, UsageLocation` explicitly specifies only those four properties in the `-Property` parameter. Microsoft Graph PowerShell by default returns a subset of properties, but when you list specific properties, it retrieves only those requested. Therefore, the output includes exactly the display name, user principal name, assigned licenses, and usage location.

Answer

Only the user's display name and email.

Answer

All properties of the user.

Answer

Only the user's display name.

Question 9

Refer to the exhibit. An ARM template snippet. What is this template deploying?

Accepted Answer

A standard Azure Storage account.. The ARM template snippet defines a resource of type 'Microsoft.Storage/storageAccounts', which is the Azure Resource Manager (ARM) resource provider for Azure Storage. The 'kind' property is set to 'StorageV2', which indicates a general-purpose v2 storage account, and the 'sku' specifies 'Standard_LRS', confirming it is a standard storage account with locally redundant storage. Therefore, the template is deploying a standard Azure Storage account.

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A SQL database.

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A virtual machine.

Answer

A web app.

Question 10

A company with Microsoft 365 E5 wants to use AI to summarize email threads and draft replies automatically. Which Microsoft 365 service provides this capability?

Accepted Answer

Microsoft 365 Copilot. Microsoft 365 Copilot integrates with Outlook and other Microsoft 365 apps to provide AI-powered email thread summarization and draft reply generation. It uses large language models (LLMs) combined with your Microsoft Graph data to understand context and produce relevant, personalized responses. This capability is not available in other Microsoft 365 services like Viva Insights or Microsoft Editor.

Answer

Microsoft Viva Insights

Answer

Microsoft Search

Answer

Microsoft Editor

Question 11

A company uses Microsoft SharePoint Online for intranet and wants to display important company announcements on the home page. Which SharePoint feature should they use?

Accepted Answer

News posts. News posts are the correct feature because they are specifically designed to display timely, engaging announcements on a SharePoint intranet home page. They support rich formatting, images, and web parts that surface news content prominently, making them ideal for company-wide communications. Unlike other options, News posts are optimized for visibility and user engagement on the home page.

Answer

Pages

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Document libraries

Answer

Lists

Question 12

Which THREE of the following are benefits of using Microsoft Viva?

Accepted Answer

Connects employees with company news and resources.. Microsoft Viva Connections provides a personalized dashboard that aggregates company news, resources, and communications from SharePoint, Yammer, and Stream, enabling employees to stay informed and engaged directly within Microsoft Teams. This integration reduces information silos and ensures timely access to relevant organizational content.

Answer

Detects and blocks phishing attacks.

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Backs up user data automatically.

Question 13

A legal team needs to store documents with strict retention policies and eDiscovery capabilities. Which Microsoft 365 workload should they primarily use?

Accepted Answer

SharePoint Online. Option A is correct because SharePoint Online supports retention policies and eDiscovery. Option B is wrong because Microsoft Teams stores data but is not primarily for compliance. Option C is wrong because Power BI is for analytics. Option D is wrong because Microsoft Bookings is for scheduling.

Answer

Power BI

Answer

Microsoft Bookings

Answer

Microsoft Teams

Question 14

A multinational corporation wants to provide a single sign-on experience for employees accessing third-party SaaS applications alongside Microsoft 365. Which Microsoft Entra ID feature should they use?

Accepted Answer

Microsoft Entra ID as identity provider with SSO integration. Microsoft Entra ID as an identity provider with SSO integration (Option B) is correct because it allows the organization to act as the central identity source for both Microsoft 365 and third-party SaaS applications. By configuring federated SSO (using SAML 2.0 or OpenID Connect), users authenticate once against Entra ID and gain seamless access to all integrated apps, eliminating the need for separate credentials.

Answer

Password hash synchronization

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Multifactor authentication

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Seamless single sign-on

Question 15

A company uses Microsoft 365 and wants to create a custom app to automate expense report approvals without writing code. Which service should they use?

Accepted Answer

Power Apps. Power Apps is the correct choice because it enables users to build custom business applications with a low-code or no-code approach, integrating directly with Microsoft 365 data sources like SharePoint and Outlook. For automating expense report approvals, Power Apps can create a custom app that triggers approval workflows via Power Automate, all without writing traditional code.

Answer

SharePoint Designer

Answer

Azure Logic Apps

Answer

Power Automate