MS-900 Describe Microsoft 365 apps and services Practice Test 12 — 15 Questions

Question 1

Which three options describe features or capabilities of Microsoft Viva? (Choose three.)

Accepted Answer

Offers insights into work patterns and well-being in Viva Insights. Microsoft Viva is an employee experience platform (EXP) that brings together communications, knowledge, learning, resources, and insights. Viva Learning provides a centralized hub for learning and training resources from LinkedIn Learning, Microsoft Learn, and third-party content providers. Viva Connections delivers a personalized dashboard that integrates company news, conversations, and resources from SharePoint and Yammer. Viva Insights uses Microsoft Graph data to provide analytics on work patterns, such as meeting time, focus hours, and well-being trends, helping individuals and managers improve productivity and work-life balance.

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Functions as a cloud-based customer relationship management (CRM) system

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Automates complex business workflows using Power Automate

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Delivers advanced threat protection for email and documents

Question 2

Which three of the following are key capabilities of Microsoft 365 Apps for enterprise (formerly Office 365 ProPlus)? (Choose three.)

Accepted Answer

Installation on up to 5 PCs or Macs per user. Microsoft 365 Apps for enterprise provides always-up-to-date versions of core Office applications like Word, Excel, PowerPoint, and Outlook, with updates delivered via the Click-to-Run technology from the cloud. It allows installation on up to 5 PCs or Macs per user, enabling productivity across multiple devices. Real-time co-authoring in Word, Excel, and PowerPoint is a key capability, leveraging OneDrive or SharePoint to allow multiple users to edit the same document simultaneously.

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On-premises deployment with perpetual licensing

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Built-in video conferencing with unlimited meeting duration

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Unlimited cloud storage per user in OneDrive

Question 3

Which of the following are included as part of Microsoft 365 E3 or E5 subscriptions? Choose all that apply. (There are four correct answers.)

Accepted Answer

Windows 10/11 Enterprise E3. Microsoft 365 E3 and E5 subscriptions include Microsoft Teams as a core collaboration service, Exchange Online with a 100 GB mailbox and unlimited archive storage via auto-expanding archiving, Windows 10/11 Enterprise E3 for device management and security, and Microsoft Defender for Office 365 (in E5, and as an add-on for E3 but included in the E5 suite). These are standard components of the enterprise-grade plans.

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Azure Active Directory Premium P1 only (not P2)

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Microsoft 365 Personal (single user) license

Question 4

Drag and drop the steps to assign a Microsoft 365 license to a user via the admin center into the correct order.

Accepted Answer

Step 1: Navigate to Users > Active users in the admin center. Step 2: Select the user. Step 3: Click on the 'Licenses and apps' tab. Step 4: Choose the desired license. Step 5: Save changes.. License assignment involves selecting the user, managing licenses, choosing the product, and saving.

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Step 1: Select the user. Step 2: Navigate to Users > Active users in the admin center. Step 3: Click on 'Licenses and apps'. Step 4: Choose the license. Step 5: Save changes.

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Step 1: Navigate to Users > Active users. Step 2: Click on 'Licenses and apps'. Step 3: Select the user. Step 4: Choose the license. Step 5: Save changes.

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Step 1: Navigate to Users > Active users. Step 2: Select the user. Step 3: Choose the license. Step 4: Click on 'Licenses and apps'. Step 5: Save changes.

Question 5

Drag and drop the steps to enable Microsoft 365 audit logging in the compliance center into the correct order.

Accepted Answer

Step 1: Sign in to the Microsoft 365 Compliance center. Step 2: Navigate to the Audit solution. Step 3: Click 'Start recording user and admin activity'. Step 4: Wait for the audit log to be enabled.. The correct sequence to enable Microsoft 365 audit logging in the compliance center is: first sign in to the Microsoft 365 Compliance center, then navigate to the Audit solution, click 'Start recording user and admin activity' to enable auditing, and finally wait for the audit log to become active (which may take up to 24 hours). This order ensures that all prerequisites are met and the feature is properly activated.

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Step 1: Navigate to the Audit solution. Step 2: Sign in to the Microsoft 365 Compliance center. Step 3: Click 'Start recording user and admin activity'. Step 4: Wait for the audit log to be enabled.

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Step 1: Sign in to the Microsoft 365 Compliance center. Step 2: Click 'Start recording user and admin activity'. Step 3: Navigate to the Audit solution. Step 4: Wait for the audit log to be enabled.

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Step 1: Sign in to the Microsoft 365 Compliance center. Step 2: Navigate to the Audit solution. Step 3: Wait for the audit log to be enabled. Step 4: Click 'Start recording user and admin activity'.

Question 6

Match each Microsoft 365 service to its primary purpose.

Accepted Answer

Microsoft Teams: Chat-based collaboration platform for real-time communication and teamwork.. Microsoft Teams is for chat and collaboration, SharePoint for document management and intranets, Exchange Online for email, and OneDrive for personal file storage. Common confusions include mixing Teams with SharePoint or Exchange with SharePoint.

Answer

Exchange Online: Platform for creating intranet sites and managing documents.

Question 7

Match each Microsoft 365 workload to its associated AI feature.

Accepted Answer

Microsoft Word: AI-powered Editor that improves grammar and style.. AI features in Microsoft 365 enhance productivity: Word uses Editor, Excel uses Ideas, Outlook uses Focused Inbox, PowerPoint uses Designer, and Teams uses Live Captions. Common confusions arise from swapping features across workloads.

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Microsoft Word: Ideas that analyzes data patterns.

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Microsoft Excel: Designer that suggests slide layouts.

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Microsoft Outlook: Live Captions that generates subtitles.

Question 8

Match each Microsoft 365 service level agreement (SLA) term to its meaning.

Accepted Answer

Monthly Uptime Percentage: The percentage of total minutes in a month during which the service is available.. Correct matches: Monthly Uptime Percentage is the availability percentage, Service Credit is the compensation for not meeting that percentage, Downtime is the period of unavailability, and SLA is the overarching agreement. Common confusions involve swapping the definitions of Monthly Uptime Percentage and Service Credit.

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Monthly Uptime Percentage: A percentage of the monthly service fee credited if SLA is not met.

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Service Credit: The percentage of total minutes in a month during which the service is available.

Question 9

A company uses Microsoft 365 E5 and wants to implement a zero-trust security model. They need to ensure that all external file sharing requires multi-factor authentication (MFA) and that sensitive documents are automatically labeled. Which combination of services should they use?

Accepted Answer

Microsoft Entra Conditional Access and Microsoft Purview Information Protection. Microsoft Entra Conditional Access can enforce MFA for external file sharing by requiring MFA as a condition for accessing SharePoint/OneDrive resources. Microsoft Purview Information Protection provides automatic sensitivity labeling for documents based on content or context, ensuring sensitive data is labeled without manual intervention. Together, these services directly address the zero-trust requirements of MFA for external sharing and automatic document labeling.

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Microsoft Defender XDR and Microsoft Purview Audit

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Microsoft Intune and Microsoft Defender for Cloud Apps

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Microsoft Defender for Cloud Apps and Microsoft Purview Data Lifecycle Management

Question 10

Your organization wants to provide employees with a personalized news feed and internal communications dashboard. Which Microsoft 365 service should you use?

Accepted Answer

Microsoft Viva Connections. Microsoft Viva Connections is the correct choice because it provides a personalized news feed and internal communications dashboard directly within Microsoft Teams. It aggregates content from SharePoint, Yammer, and other sources to create a curated employee experience, aligning with the requirement for a centralized communications hub.

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Microsoft Stream

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Microsoft Viva Topics

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SharePoint Online

Question 11

A hospital uses Microsoft 365 E5 and needs to ensure that patient health information (PHI) is not accidentally shared externally. They want to block sharing of emails containing credit card numbers or medical record numbers. Which Microsoft Purview feature should they configure?

Accepted Answer

Microsoft Purview Data Loss Prevention (DLP). Microsoft Purview Data Loss Prevention (DLP) is the correct feature because it is specifically designed to detect and block the accidental sharing of sensitive data, such as credit card numbers and medical record numbers, via email. DLP uses deep content analysis with built-in sensitive information types (e.g., Credit Card Number, U.S. Medical Record Number) to scan emails and enforce policies that prevent external sharing. This directly addresses the hospital's requirement to protect PHI from being leaked externally.

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Microsoft Purview Privileged Access Management

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Microsoft Purview Sensitivity Labels

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Microsoft Purview Information Barriers

Question 12

Your company uses Microsoft 365 Business Premium and wants to enable remote wipe of company data on employees' personal mobile devices if they are lost or stolen. Which service provides this capability?

Accepted Answer

Microsoft Intune Mobile Application Management (MAM). Microsoft Intune Mobile Application Management (MAM) enables selective remote wipe of company data from personal mobile devices without wiping personal data. This is achieved through app-level policies that can remove corporate data from managed apps (e.g., Outlook, Teams) when a device is lost or stolen, using the Intune company portal or a wipe command triggered by an administrator.

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Microsoft Entra ID

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Microsoft Defender for Cloud Apps

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Microsoft Purview Compliance Manager

Question 13

An organization has users who frequently collaborate on documents across departments. They want to ensure that when a document is shared with external partners, the external users must authenticate using Azure AD credentials and cannot download or print the document. Which combination of Microsoft 365 features should they use?

Accepted Answer

SharePoint external sharing with 'Specific people' and Microsoft Purview Information Protection with 'View Only' permission. SharePoint 'Specific people' external sharing restricts access to explicitly invited users who must authenticate with Microsoft Entra ID credentials, while Microsoft Purview Information Protection's 'View Only' permission prevents downloading, printing, and copying of the document. This combination meets both requirements: enforced authentication and restricted document actions.

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Microsoft Teams guest access and Microsoft Defender for Cloud Apps session policies

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OneDrive sharing settings with 'Anyone' links and Microsoft Purview Data Loss Prevention

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SharePoint anonymous sharing links and Microsoft Purview Sensitivity Labels

Question 14

Your organization is adopting Microsoft 365 Copilot and wants to ensure that Copilot responses are based only on organizational data that the user has permission to access. Which Microsoft 365 feature ensures this?

Accepted Answer

Microsoft Graph permissions. Microsoft Graph permissions are the correct answer because Copilot uses Microsoft Graph to access organizational data. When a user asks a question, Copilot queries the Microsoft Graph API, which enforces the user's existing permissions (e.g., from Entra ID and SharePoint) to ensure responses are based only on data the user is authorized to see. This is the core mechanism that ties Copilot's responses to the user's access rights.

Answer

Microsoft Purview Compliance Manager

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Microsoft Entra ID

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Microsoft Intune

Question 15

A user wants to schedule a meeting with colleagues and automatically record the meeting for later viewing. Which Microsoft 365 apps should they use?

Accepted Answer

Microsoft Outlook and Microsoft Teams. Microsoft Outlook is used to schedule the meeting and send invitations, while Microsoft Teams provides the platform to conduct the online meeting with the capability to automatically record the session. The recording is saved to Microsoft Stream (or OneDrive/SharePoint depending on the version), but the core apps for scheduling and recording are Outlook and Teams.

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Microsoft SharePoint and Microsoft Viva Topics

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Microsoft Viva Engage and Microsoft Forms

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Microsoft OneDrive and Microsoft Stream