MS-900 Describe Microsoft 365 apps and services Practice Test 12 — 15 Questions

Question 1

A legal team needs to store documents with strict retention policies and eDiscovery capabilities. Which Microsoft 365 workload should they primarily use?

Accepted Answer

SharePoint Online. SharePoint Online provides robust document management, retention policies, and eDiscovery capabilities required for legal compliance. Option A (Power BI) is incorrect as it is a business analytics tool, not for document storage. Option B (Microsoft Bookings) is incorrect as it is a scheduling tool. Option C (Microsoft Teams) is incorrect because while it stores data, its primary purpose is collaboration, and its compliance features are not as comprehensive as SharePoint Online's.

Answer

Power BI

Answer

Microsoft Bookings

Answer

Microsoft Teams

Question 2

A multinational corporation wants to provide a single sign-on experience for employees accessing third-party SaaS applications alongside Microsoft 365. Which Microsoft Entra ID feature should they use?

Accepted Answer

Microsoft Entra ID as identity provider with SSO integration. Microsoft Entra ID as an identity provider with SSO integration (Option B) is correct because it allows the organization to act as the central identity source for both Microsoft 365 and third-party SaaS applications. By configuring federated SSO (using SAML 2.0 or OpenID Connect), users authenticate once against Entra ID and gain seamless access to all integrated apps, eliminating the need for separate credentials.

Answer

Password hash synchronization

Answer

Multifactor authentication

Answer

Seamless single sign-on

Question 3

A company uses Microsoft 365 and wants to create a custom app to automate expense report approvals without writing code. Which service should they use?

Accepted Answer

Power Apps. Power Apps is the correct choice because it enables users to build custom business applications with a low-code or no-code approach, integrating directly with Microsoft 365 data sources like SharePoint and Outlook. For automating expense report approvals, Power Apps can create a custom app that triggers approval workflows via Power Automate, all without writing traditional code.

Answer

SharePoint Designer

Answer

Azure Logic Apps

Answer

Power Automate

Question 4

A sales manager wants to streamline the process of generating follow-up emails after customer meetings. Which Microsoft 365 app allows them to automatically create email drafts based on meeting notes using AI?

Accepted Answer

Copilot in Outlook. Copilot in Outlook leverages AI to automatically generate email drafts based on meeting notes, transcripts, or summaries, directly within the Outlook interface. This allows the sales manager to streamline follow-up emails without manual composition, using natural language processing to extract key points and action items from the meeting context.

Answer

SharePoint Online

Answer

Microsoft Viva Insights

Answer

Microsoft Teams Premium

Question 5

A company uses Microsoft 365 and wants to ensure that sensitive customer data in emails and documents is automatically classified and protected based on content. Which service should they implement?

Accepted Answer

Microsoft Purview Information Protection. Microsoft Purview Information Protection (formerly Azure Information Protection) is the correct service because it provides automated classification, labeling, and protection of sensitive data based on content inspection, such as credit card numbers or social security numbers, using trainable classifiers and sensitivity labels. This directly addresses the requirement to automatically classify and protect sensitive customer data in emails and documents within Microsoft 365.

Answer

Microsoft Entra ID

Answer

Microsoft Intune

Answer

Microsoft Defender for Cloud Apps

Question 6

Your organization uses Microsoft Teams and wants to allow external partners to participate in shared channels without giving them full tenant access. Which identity solution should you configure?

Accepted Answer

Microsoft Entra External ID. Microsoft Entra External ID (formerly Azure AD External Identities) is the correct solution because it allows external partners to authenticate and access shared Teams channels without granting them full tenant access. Unlike guest access, which creates a B2B collaboration user object in the tenant, External ID enables cross-tenant access policies that limit partner identities to specific resources like shared channels, preserving tenant isolation.

Answer

Microsoft Teams guest access

Answer

Active Directory Federation Services

Answer

Microsoft Entra ID B2C

Question 7

A project team needs a centralized location to store, share, and co-author documents while maintaining version history. Which Microsoft 365 service should they use?

Accepted Answer

SharePoint Online. SharePoint Online is the correct choice because it is designed as a centralized document management and storage platform that supports co-authoring, version history, and granular permission controls. Unlike personal storage services, SharePoint Online provides team-oriented libraries where multiple users can simultaneously edit documents while automatically tracking changes through versioning. This aligns directly with the requirement for a shared, collaborative repository with version history.

Answer

OneDrive for Business

Answer

Microsoft Teams

Answer

Microsoft Viva Topics

Question 8

An organization wants to monitor and respond to security incidents across their Microsoft 365 environment, including email, endpoints, and cloud apps. Which solution should they deploy?

Accepted Answer

Microsoft Defender XDR. Microsoft Defender XDR (formerly Microsoft 365 Defender) provides unified incident detection and response across email, endpoints, identities, and apps. Defender for Office 365 is email-specific. Sentinel is SIEM. Intune is MDM.

Answer

Microsoft Intune

Answer

Microsoft Sentinel

Answer

Microsoft Defender for Office 365

Question 9

A marketing team wants to quickly create a visually appealing report from data stored in Excel and share it with stakeholders via a web browser. Which Microsoft 365 app should they use?

Accepted Answer

Microsoft Power BI. Microsoft Power BI is the correct choice because it is designed specifically for creating interactive, visually appealing reports and dashboards from data sources like Excel. It allows users to publish these reports to the Power BI service, where stakeholders can access them via a web browser without needing to install any software.

Answer

Microsoft Forms

Answer

Microsoft Stream

Answer

Microsoft Excel

Question 10

A helpdesk team needs to provide remote assistance to users by viewing and controlling their Windows devices. Which Microsoft 365 service enables this?

Accepted Answer

Microsoft Intune Remote Help. Remote Help via Intune allows support personnel to remotely view and control devices. Teams screen sharing is less secure. Quick Assist is not integrated. Windows 365 is a cloud PC.

Answer

Microsoft Teams screen sharing

Answer

Windows 365

Answer

Microsoft Quick Assist

Question 11

An organization needs to enforce that all external emails are automatically encrypted before delivery to recipients. Which feature should they configure in Microsoft 365?

Accepted Answer

Exchange Online mail flow rules. Exchange Online mail flow rules (also known as transport rules) can be configured to automatically encrypt all external emails by applying Office 365 Message Encryption (OME) based on conditions such as recipient domain or sender address. This allows the organization to enforce encryption for all outbound messages without requiring user intervention, meeting the stated requirement.

Answer

S/MIME

Answer

Microsoft Purview Data Loss Prevention

Answer

Microsoft Purview sensitivity labels

Question 12

Which TWO Microsoft 365 apps are primarily used for real-time communication and collaboration?

Accepted Answer

Microsoft Teams. Microsoft Teams is primarily designed for real-time communication and collaboration, offering features such as instant messaging, voice and video calls, and persistent chat channels. It integrates deeply with Microsoft 365 to enable synchronous teamwork, making it the core hub for real-time interactions.

Answer

Microsoft Planner

Answer

Microsoft Forms

Answer

OneNote

Question 13

Which THREE Microsoft 365 services are part of Microsoft Purview compliance suite?

Accepted Answer

Data Lifecycle Management. Data Lifecycle Management (C) is part of Microsoft Purview because it provides automated retention and deletion policies for sensitive data across Exchange, SharePoint, OneDrive, and Teams. It helps organizations comply with regulatory requirements by governing data from creation to disposal, directly supporting the Purview compliance portal's governance capabilities.

Answer

Microsoft Entra ID

Answer

Microsoft Defender for Cloud Apps

Question 14

Which TWO Microsoft 365 apps use AI to assist users with content creation?

Accepted Answer

Microsoft PowerPoint with Copilot. Microsoft PowerPoint with Copilot and Microsoft Word with Copilot are correct because Copilot in these apps leverages large language models (LLMs) integrated with the Microsoft Graph to generate, summarize, and refine content directly within the document or presentation. In PowerPoint, Copilot can create entire slide decks from a prompt or natural language outline, while in Word, it can draft text, rewrite paragraphs, or summarize documents, both using AI to assist users in content creation.

Answer

Microsoft Viva Insights

Answer

Microsoft Excel with Copilot

Answer

Microsoft Teams with Copilot

Question 15

A tenant administrator applies the above configuration for Microsoft 365 Copilot. What is the result of this configuration?

Accepted Answer

Copilot will be enabled but will only use data from SharePoint and OneDrive; Exchange and Teams data are excluded.. The configuration shows that the 'Copilot' toggle is enabled, but the 'Data sources' section explicitly lists only SharePoint and OneDrive, with Exchange and Teams unchecked. This means Copilot will be active for users but will only index and retrieve data from SharePoint and OneDrive, excluding emails and Teams messages. The empty GraphConnectors list further confirms no external data sources are connected, but this does not disable Copilot itself.

Answer

Copilot will be enabled for all users and will access data from all Microsoft 365 services.

Answer

Copilot will be disabled because GraphConnectors is empty.

Answer

Copilot will only work for users in the European Union.