MS-102 Manage compliance by using Microsoft Purview Practice Test 9 — 15 Questions

Question 1

A compliance officer needs to prevent external users from printing or copying content from documents stored in a SharePoint Online site. Which Microsoft Purview feature should be configured to enforce this restriction?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Sensitivity labels with encryption and usage rights. Sensitivity labels with encryption and usage rights allow administrators to apply Azure Rights Management (Azure RMS) protection to documents, which can restrict actions such as printing and copying. By configuring a sensitivity label with specific usage rights (e.g., 'View Only' or disabling 'Extract' and 'Print'), external users are prevented from printing or copying content even after the document is downloaded or accessed in SharePoint Online. This is the only Purview feature that directly enforces persistent content-level restrictions on external users.

Answer

Data Loss Prevention (DLP) policy

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Information Barriers

Answer

Microsoft Purview Information Protection without encryption

Question 2

A compliance administrator needs to ensure that all documents in a SharePoint library are retained for exactly 7 years and then allow users to manually dispose of them sooner after a review. What should they configure in Microsoft Purview?

Accepted Answer

Create a retention label with a retention period of 7 years and enable disposition review. The requirement specifies a fixed 7-year retention period followed by user-initiated disposal after a review. A retention label with a retention period of 7 years and disposition review enabled allows content to be retained for exactly 7 years, after which a disposition review triggers a manual approval process for disposal. This matches the need for both mandatory retention and manual disposal after review.

Answer

Create a retention label with a retention period of 7 years and no additional action

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Create a sensitivity label that restricts access

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Create a record label

Question 3

A legal department needs to preserve all communications related to an ongoing lawsuit. They identify specific users and require that their mailbox items and OneDrive files are not altered or deleted. Which Microsoft Purview feature should be used?

Accepted Answer

Litigation Hold. Litigation Hold is the correct feature because it preserves all mailbox items and OneDrive files for specific users in their current state, preventing any alteration or deletion by users or automated processes. This is essential for legal holds where data must be immutable for eDiscovery purposes, and it applies at the user level rather than broadly across the organization.

Answer

Retention Policy

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Data Loss Prevention (DLP)

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eDiscovery

Question 4

A compliance officer needs to ensure that all emails containing sensitive information (e.g., passport numbers) are automatically encrypted when sent to external recipients. The encryption should be enforced without requiring users to manually select an option. Which Microsoft Purview feature should they configure?

Accepted Answer

Data Loss Prevention (DLP) policy with encryption action. A Data Loss Prevention (DLP) policy with encryption action is correct because it automatically detects sensitive information (e.g., passport numbers) using sensitive info types and enforces encryption via Microsoft Purview Message Encryption (OME) as a rule action. This ensures that when an email containing such data is sent to an external recipient, the email is automatically encrypted without requiring user intervention, meeting the compliance officer's requirement.

Answer

Sensitivity labels with auto-labeling

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Message Encryption (OME) policies

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Communication Compliance

Question 5

A compliance administrator needs to automatically apply a retention label to all documents in a SharePoint Online site that contain Social Security numbers. The label should retain the documents for 5 years and then automatically delete them. Which feature should they configure?

Accepted Answer

retention label with auto-labeling. Retention labels with auto-labeling are designed to automatically apply retention settings based on sensitive information types, such as Social Security numbers, and can enforce a retention period (5 years) followed by automatic deletion. This feature is part of Microsoft Purview's records management and uses trainable classifiers or sensitive info types to trigger the label assignment on SharePoint Online documents.

Answer

Data Loss Prevention (DLP) policy

Answer

sensitivity label with auto-labeling

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An information barrier policy

Question 6

A compliance officer needs to prevent users from accidentally sharing documents containing credit card numbers with external users via email. The block should occur at the time the user attempts to send the email. Which Microsoft Purview feature should be configured?

Accepted Answer

Data Loss Prevention (DLP). Data Loss Prevention (DLP) is the correct feature because it is specifically designed to inspect email content in transit for sensitive data patterns, such as credit card numbers, and enforce policy actions like blocking the message at the transport layer. In Microsoft Purview, DLP policies can be configured to scan Exchange Online messages in real time using sensitive information types (e.g., Credit Card Number) and apply a block action with an optional policy tip to the user before the email leaves the outbound queue.

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Communication compliance

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Records management

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Insider risk management

Question 7

A legal hold is required for all emails in a user's mailbox related to a litigation case. The administrator needs to ensure that the mailbox content is preserved even if the user tries to delete emails. Which Microsoft Purview feature should be used?

Accepted Answer

Litigation Hold. Litigation Hold is the correct choice because it is a Microsoft Purview feature specifically designed to preserve all mailbox content, including deleted items and original versions of modified items, for legal or compliance purposes. When enabled, it places the user's entire mailbox on hold, preventing permanent deletion by the user or automated processes, and ensures that all data related to a litigation case is retained indefinitely until the hold is removed.

Answer

eDiscovery (Standard) case hold

Answer

Retention policy

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In-Place Hold

Question 8

A compliance administrator needs to automatically apply a retention label to documents in a SharePoint Online site that contain the keyword 'Project Alpha'. The label should retain the documents for 5 years and then delete them. Which two Microsoft Purview features must be configured to achieve this? (Choose two.)

Accepted Answer

Auto-labeling policy for SharePoint Online. An auto-labeling policy for SharePoint Online (option B) is required because it can automatically apply a retention label to documents based on conditions such as the presence of specific keywords. The sensitive info type with a keyword dictionary (option D) defines the condition by creating a custom sensitive information type that matches the exact phrase 'Project Alpha', which the auto-labeling policy then uses to trigger the label application.

Answer

Trainable classifiers

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Document Fingerprinting

Question 9

A compliance officer needs to ensure that all outbound emails containing credit card numbers sent to external recipients are automatically encrypted without requiring user intervention. Which Microsoft Purview feature should be configured?

Accepted Answer

Data Loss Prevention (DLP) policy with a rule that encrypts the message when credit card numbers are detected.. A Data Loss Prevention (DLP) policy in Microsoft Purview can be configured with a rule that automatically detects credit card numbers (using a built-in sensitive info type) and applies encryption via Transport Layer Security (TLS) or Information Rights Management (IRM) to outbound emails sent to external recipients. This meets the compliance officer's requirement for automatic encryption without user intervention, as the DLP rule triggers encryption at the transport level in Exchange Online.

Answer

Sensitivity label with auto-labeling based on credit card numbers.

Answer

Retention policy for Exchange Online.

Answer

eDiscovery case for content search.

Question 10

A compliance officer needs to automatically retain documents in a SharePoint Online document library for 7 years and then automatically delete them. The retention must be applied based on when the document is created. Which Microsoft Purview feature should be configured?

Accepted Answer

Data Lifecycle Management. Data Lifecycle Management (DLM) in Microsoft Purview allows you to create retention labels that automatically retain content for a specified period (e.g., 7 years) based on the date the document was created, and then trigger a disposal action such as deletion. This feature is designed specifically for managing the lifecycle of data in SharePoint Online, including automatic retention and deletion based on metadata like creation date.

Answer

Records Management

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eDiscovery

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Communication Compliance

Question 11

An organization is involved in a legal case and needs to preserve all emails in a user's mailbox, including future emails, without deleting or modifying them. The user must continue to work normally. Which Microsoft Purview feature should be applied to the user's mailbox?

Accepted Answer

Litigation Hold. Litigation Hold (option A) is the correct feature because it preserves all mailbox content, including future emails, in its original state without allowing deletion or modification by users or automated processes. Unlike a retention policy, Litigation Hold places the entire mailbox on indefinite hold, ensuring that any item changed or deleted by the user is retained in the Recoverable Items folder, while the user continues to work normally. This meets the legal preservation requirement without disrupting daily operations.

Answer

Retention policy

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Sensitivity label

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Data Loss Prevention (DLP)

Question 12

A compliance officer needs to ensure that all documents containing a custom sensitive info type (Employee ID with pattern EMP-####) are automatically labeled with a retention label that retains the documents for 3 years. Which two Microsoft Purview components must be configured? (Choose two.)

Accepted Answer

retention label. A retention label is required to specify the retention period (3 years) for the documents. An auto-labeling policy for retention labels is needed to automatically apply that retention label based on the detection of the custom sensitive info type (Employee ID pattern EMP-####). Together, these two components enable automatic classification and retention without manual user intervention.

Answer

sensitivity label

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data loss prevention (DLP) policy

Question 13

A compliance officer needs to prevent users from sharing documents labeled 'Confidential' via email with external recipients. If a user attempts to send such an email, the action should be blocked and a policy tip displayed. Which Microsoft Purview feature should be configured?

Accepted Answer

Data Loss Prevention (DLP) policy. A Data Loss Prevention (DLP) policy is the correct Microsoft Purview feature because it is specifically designed to inspect email content and attachments for sensitive information, such as documents labeled 'Confidential', and enforce actions like blocking the email and displaying a policy tip to the user. DLP policies can be configured with conditions that detect sensitivity labels and apply protective actions, including blocking external sharing and notifying users via policy tips.

Answer

Retention labels

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Sensitivity labels

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Information barriers

Question 14

A compliance officer needs to automatically apply a retention label to all documents in SharePoint Online that contain the exact phrase 'Contract'. The label must retain the documents for 10 years. Which Microsoft Purview feature should the officer configure?

Accepted Answer

An auto-apply retention label using a content query (KQL). An auto-apply retention label using a content query (KQL) allows you to define a specific keyword or phrase (e.g., 'Contract') to automatically label documents in SharePoint Online that contain that exact text. This meets the requirement to retain documents for 10 years by applying the label based on content matching, without needing a pre-trained classifier.

Answer

retention policy applied to the entire site

Answer

Data Loss Prevention (DLP) policy

Answer

An auto-apply retention label using a trainable classifier

Question 15

A compliance officer needs to prevent users from sending emails that contain sensitive information, such as social security numbers, to external recipients. If a user attempts to send such an email, the action should be blocked and a policy tip should be displayed to the user. Which Microsoft Purview solution should the officer configure?

Accepted Answer

Data Loss Prevention (DLP) policy. A Data Loss Prevention (DLP) policy in Microsoft Purview is designed to inspect email content for sensitive information (e.g., social security numbers) and can block the message while displaying a policy tip to the user. This matches the requirement exactly, as DLP policies enforce actions on data in transit (email) with user notifications.

Answer

sensitivity label with encryption

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Information Rights Management (IRM)

Answer

retention label with deletion