PRINCE2F PRINCE2 Processes Practice Question
The Project Board authorizes an Exception Plan. In which process does the Project Manager produce the Exception Plan?
⚠ Common exam trap
PeopleCert often tests the misconception that Exception Plans are produced in Controlling a Stage, but that process handles day-to-day monitoring and corrective actions, not the creation of a new plan, which is reserved for the stage boundary.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Managing a Stage Boundary
The Exception Plan is produced by the Project Manager within the Managing a Stage Boundary process. This process is triggered when the Project Board authorizes an Exception Plan to replace the current Stage Plan due to a deviation beyond tolerance. The Project Manager then creates the Exception Plan and submits it for approval.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Initiating a Project
Why it's wrong here
Initiating a Project produces the first stage plan, not Exception Plans.
- ✗
Directing a Project
Why it's wrong here
The Board approves the Exception Plan, but the Project Manager produces it.
- ✓
Managing a Stage Boundary
Why this is correct
The Managing a Stage Boundary process produces Exception Plans when tolerances are forecast to be exceeded.
- ✗
Controlling a Stage
Why it's wrong here
Controlling a Stage manages work, but Exception Plans are produced in Managing a Stage Boundary.
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Same concept, more angles
2 more ways this is tested on PRINCE2F
These questions test the same concept from different angles. Work through them to make sure you can recognise it however the exam phrases it.
Variation 1. In the Directing a Project process, the Project Board authorizes an Exception Plan. What triggers the need for an Exception Plan?
hard- A.The project is closing
- ✓ B.A stage tolerance is forecast to be exceeded
- C.A new stage is about to begin
- D.The Project Board requests it for strategic reasons
Why B: In PRINCE2, an Exception Plan is triggered when a stage tolerance is forecast to be exceeded. The Project Board authorizes this plan to address the deviation and keep the project on track. This is a key control mechanism within the Directing a Project process.
Variation 2. The Project Board has authorized a Stage Plan. During the stage, the Project Manager identifies a risk that could cause the stage to exceed its time tolerance. What should the Project Manager do first?
medium- A.Inform the Team Manager to accelerate work to stay within tolerance
- ✓ B.Raise an Exception Report to the Project Board and await their direction
- C.Record the risk in the Risk Register and continue monitoring
- D.Implement a contingency plan to mitigate the risk and continue as planned
Why B: According to PRINCE2's management by exception, if a tolerance is forecast to be exceeded, the Project Manager must escalate to the Project Board via an Exception Report. The PM cannot unilaterally change the plan.
JA
Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
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