PRINCE2F PRINCE2 Processes Practice Question
The Project Board authorizes an Exception Plan. In which process does the Project Manager produce the Exception Plan?
⚠ Common exam trap
PeopleCert often tests the misconception that Exception Plans are produced in Controlling a Stage, but that process handles day-to-day monitoring and corrective actions, not the creation of a new plan, which is reserved for the stage boundary.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Managing a Stage Boundary
The Exception Plan is produced by the Project Manager within the Managing a Stage Boundary process. This process is triggered when the Project Board authorizes an Exception Plan to replace the current Stage Plan due to a deviation beyond tolerance. The Project Manager then creates the Exception Plan and submits it for approval.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Initiating a Project
Why it's wrong here
Initiating a Project produces the Project Initiation Documentation, not Exception Plans, which are created during Managing a Stage Boundary. It tempts because both involve the Project Manager authoring formal documents, and would be correct if the trigger were project startup rather than a stage or project tolerance breach.
- ✗
Directing a Project
Why it's wrong here
Directing a Project is the Project Board's process for authorising, not the Project Manager's for producing plans. It tempts because the Board authorises the Exception Plan there, and would be correct if the question asked where that authorisation decision is taken rather than where the plan is written.
- ✓
Managing a Stage Boundary
Why this is correct
Producing the Exception Plan occurs within Managing a Stage Boundary, where the Project Manager responds to an Exception Report by preparing the plan for the Project Board's approval. This process satisfies the stem's requirement because the Exception Plan is created at a stage boundary, then escalated for authorisation before the stage continues.
- ✗
Controlling a Stage
Why it's wrong here
An Exception Plan is produced in Managing a Stage Boundary, where the Project Manager reports stage-end status and plans the next stage or recovery. Controlling a Stage covers day-to-day delivery of the current stage, including Work Packages and issue handling, so it cannot generate the Exception Plan the Board authorises.
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Same concept, more angles
2 more ways this is tested on PRINCE2F
These questions test the same concept from different angles. Work through them to make sure you can recognise it however the exam phrases it.
Variation 1. In the Directing a Project process, the Project Board authorizes an Exception Plan. What triggers the need for an Exception Plan?
hard- A.The project is closing
- ✓ B.A stage tolerance is forecast to be exceeded
- C.A new stage is about to begin
- D.The Project Board requests it for strategic reasons
Why B: In PRINCE2, an Exception Plan is triggered when a stage tolerance is forecast to be exceeded. The Project Board authorizes this plan to address the deviation and keep the project on track. This is a key control mechanism within the Directing a Project process.
Variation 2. The Project Board has authorized a Stage Plan. During the stage, the Project Manager identifies a risk that could cause the stage to exceed its time tolerance. What should the Project Manager do first?
medium- A.Inform the Team Manager to accelerate work to stay within tolerance
- ✓ B.Raise an Exception Report to the Project Board and await their direction
- C.Record the risk in the Risk Register and continue monitoring
- D.Implement a contingency plan to mitigate the risk and continue as planned
Why B: In PRINCE2, if a risk materializes or is forecast to cause the stage to exceed its time tolerance, the Project Manager must escalate by raising an Exception Report to the Project Board, because tolerances are delegated by the Board and only they can authorize a change to the stage plan or tolerance. The Project Manager should not unilaterally take corrective action beyond tolerance.
JA
Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
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