PRINCE2F PRINCE2 Processes Practice Question
In which process does the Project Manager prepare an Exception Plan?
⚠ Common exam trap
Candidates often confuse the preparation of an Exception Plan with the Controlling a Stage process, where issues are first identified, but the actual plan creation occurs only at the stage boundary when tolerances are breached.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Managing a Stage Boundary
The Exception Plan is prepared by the Project Manager in the Managing a Stage Boundary process when a stage is forecast to exceed its tolerances. This process allows the Project Manager to present options to the Project Board, including an Exception Plan to replace the current stage plan, ensuring continued control within agreed tolerances.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Initiating a Project
Why it's wrong here
Initiating a Project produces the Project Initiation Documentation and the initial baseline, not an Exception Plan responding to a tolerance breach. It is tempting because both involve authoring a plan, but Initiating a Project precedes delivery; the Exception Plan replaces the current Stage Plan during Controlling a Stage.
- ✗
Directing a Project
Why it's wrong here
The Project Board, not the Project Manager, owns Directing a Project; it authorises the Exception Plan but does not prepare it. This process is tempting because exception decisions and tolerance breaches are escalated there, yet drafting the plan itself sits within the stage-level process where the deviation arose.
- ✓
Managing a Stage Boundary
Why this is correct
Managing a Stage Boundary requires the Project Manager to prepare an Exception Plan when the board requests one, following a stage or project tolerance breach. The plan is produced for board approval, satisfying the requirement that recovery from an exception be formally planned before implementation.
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Controlling a Stage
Why it's wrong here
Controlling a Stage covers day-to-day progress monitoring and issue handling, not authoring an Exception Plan, which is prepared in Managing a Stage Boundary when the stage or project is forecast to exceed tolerances. It is tempting because stage-level tolerance breaches surface during Controlling a Stage, but the plan itself is produced at the boundary.
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