PRINCE2F PRINCE2 Processes Practice Question
During the Controlling a Stage process, which report does the Project Manager send to the Project Board?
⚠ Common exam trap
In PRINCE2, candidates often confuse the Checkpoint Report (sent to the Project Manager by team managers) with the Highlight Report (sent to the Project Board by the Project Manager) due to their similar names and periodic nature. This distinction is critical in the Controlling a Stage process.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Highlight Report
In the Controlling a Stage process, the Project Manager sends the Highlight Report to the Project Board at regular intervals to provide a summary of progress against the stage plan, including achievements, next steps, and any issues or risks. This report is the standard communication tool for keeping the board informed during a stage, as defined in PRINCE2.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Exception Report
Why it's wrong here
An Exception Report is raised only when tolerances are forecast to be exceeded, so it is not the routine Controlling a Stage report. It is tempting because the Project Manager does send it to the Project Board, but during exception situations rather than as standard progress communication.
- ✗
Checkpoint Report
Why it's wrong here
Checkpoint Reports go from the Team Manager to the Project Manager, not from the Project Manager to the Project Board. It is tempting because checkpoint reporting is a genuine Controlling a Stage activity, and would be correct when the Team Manager reports progress to the Project Manager.
- ✗
End Stage Report
Why it's wrong here
An End Stage Report is produced at the end of a stage during Managing a Stage Boundary, not during Controlling a Stage. It is tempting because both are Project Manager reports to the Project Board, and it would be correct when seeking authorisation to proceed to the next stage.
- ✓
Highlight Report
Why this is correct
The Highlight Report provides the Project Board with a periodic summary of stage progress, status and forecasts during the Controlling a Stage process, satisfying the stem's requirement for a report sent to that board. Work Package status goes to the Team Manager, while Checkpoint Reports flow upward from teams, not to the board.
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Same concept, more angles
1 more way this is tested on PRINCE2F
These questions test the same concept from different angles. Work through them to make sure you can recognise it however the exam phrases it.
Variation 1. In the Controlling a Stage process, which document does the Project Manager send to the Project Board to report progress?
medium- A.Checkpoint Report
- B.End Stage Report
- C.Exception Report
- ✓ D.Highlight Report
Why D: The Highlight Report is the correct document because it is the formal mechanism by which the Project Manager provides the Project Board with a summary of progress, achievements, and next planned steps at regular intervals during the Controlling a Stage process. It is specifically designed to keep the Board informed without requiring their approval for day-to-day management.
JA
Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
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