PL-900 Practice Question: Describe the business value of Microsoft Power Platform
Which TWO of the following scenarios are best suited for Power Automate's cloud flows?
⚠ Common exam trap
Many candidates confuse cloud flows with desktop flows (RPA), assuming cloud flows can handle on-premises file moves or legacy app automation, but the PL-900 exam tests the distinction that cloud flows are API-driven and require connectors, while desktop flows handle UI-based and on-premises tasks.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Automating approval processes in SharePoint.
Power Automate cloud flows can integrate with SharePoint to automate approval processes using built-in approval actions and triggers like 'When an item is created or modified'. Option B is correct because cloud flows can use the 'When a user is added to a group' trigger for Microsoft Entra ID (formerly Azure AD) to send a welcome email via connectors like Outlook or SendGrid, enabling real-time automation without on-premises infrastructure.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✓
Automating approval processes in SharePoint.
Why this is correct
Cloud flows can trigger approvals from SharePoint.
- ✓
Sending a welcome email when a new user is added to Microsoft Entra ID.
Why this is correct
Cloud flows can respond to Entra ID triggers.
- ✗
Moving files from an on-premises server to a cloud storage.
Why it's wrong here
Requires on-premises data gateway and might use desktop flow.
- ✗
Automating data entry from a legacy desktop application.
Why it's wrong here
Best suited for Power Automate for desktop (RPA).
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Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
This PL-900 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PL-900 exam.