easyMultiple SelectObjective-mapped
PL-900 Practice Question: Which TWO actions are supported by Power BI to…
Which TWO actions are supported by Power BI to share a report with external users who do not have an Azure Active Directory (Azure AD) account in the tenant?
⚠ Common exam trap
A common mix-up: candidates confuse the 'Share' dialog's email entry (which requires Azure AD authentication) with the 'Publish to web' feature (which does not), or mistakenly think Power BI can email report files as attachments like a traditional BI tool.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Publish the report to the web (embed code) and share the link.
Power BI's 'Publish to web' feature generates an embed code that creates a publicly accessible URL, allowing anyone with the link to view the report without requiring an Azure AD account. This bypasses tenant-level authentication entirely, making it suitable for sharing with external users who lack Azure AD credentials in the organization's tenant.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Share the report directly by entering the external user's email address.
Why it's wrong here
Direct sharing requires users to have accounts in the tenant.
- ✗
Export the report to PDF and share the file via a shared drive.
Why it's wrong here
Export to PDF is possible but not a sharing feature; the question asks for sharing actions supported by Power BI.
- ✓
Publish the report to the web (embed code) and share the link.
Why this is correct
Publish to web creates a public link.
- ✗
Send the report as an email attachment to the external user.
Why it's wrong here
Power BI does not support emailing reports as attachments.
- ✓
Invite the external user as a guest user in Azure AD B2B and share the report.
Why this is correct
External users can be invited as guests.
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