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PL-900 Practice Question: A marketing team wants to share a Power BI…
A marketing team wants to share a Power BI dashboard with external stakeholders who do not have Power BI licenses. Which sharing method should the team use?
⚠ Common exam trap
Candidates often confuse 'sharing from the service' or 'workspace access' as viable for external users without licenses, but Power BI requires licenses for those methods, whereas 'Publish to web' is the only option that completely removes the license requirement.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Use Publish to web (embed code) to create a public link
'Publish to web' generates an embed code that creates a publicly accessible link to the Power BI dashboard, which can be viewed by anyone without requiring a Power BI license or authentication. This is the only method listed that allows external stakeholders without licenses to access the dashboard directly in a browser.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Share the dashboard from the Power BI service
Why it's wrong here
Requires recipients to have a Power BI Pro license.
- ✗
Add the stakeholders to a Power BI workspace with viewer role
Why it's wrong here
Still requires a license to access the service.
- ✓
Use Publish to web (embed code) to create a public link
Why this is correct
Allows anyone to view the report without a license.
- ✗
Export the report to PDF and email it
Why it's wrong here
Static export loses interactivity and requires manual updates.
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