PL-900 Practice Question: Describe the business value of Microsoft Power Platform
An organization uses Power Automate to approve expense reports. Managers want to approve via Microsoft Teams. Which connector should be used?
⚠ Common exam trap
Many candidates confuse the SharePoint connector (which can store expense reports) with the Teams connector (which handles the approval interaction), forgetting that the approval action itself must be performed through a communication channel like Teams, not the storage platform.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Microsoft Teams
The Microsoft Teams connector is the correct choice because it enables Power Automate flows to interact directly with Microsoft Teams, allowing managers to approve expense reports through Teams messages, adaptive cards, or chat-based approvals without leaving the Teams interface.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Office 365 Outlook
Why it's wrong here
Office 365 Outlook sends actionable approval emails, but the requirement is approving inside Microsoft Teams, which needs the Teams connector's adaptive cards. Outlook is correct when approvers work from email and no Teams client is mandated.
- ✗
Dataverse
Why it's wrong here
Dataverse stores and manages business data; it provides no approval action or Teams messaging capability, so it cannot deliver approvals to managers. It tempts because it is the standard data platform for Power Platform solutions, and would be correct when the flow must read or write records in a table.
- ✓
Microsoft Teams
Why this is correct
The Microsoft Teams connector exposes actions that post adaptive cards and approval requests directly into Teams channels or chats, letting managers approve expense reports without leaving Teams. This satisfies the stated requirement to approve via Microsoft Teams rather than email or the Power Automate mobile app.
- ✗
SharePoint
Why it's wrong here
SharePoint connectors manage lists, libraries and files; they cannot post adaptive approval cards or capture approve/reject responses inside Teams. It tempts because SharePoint lists often hold expense data, and it would be correct if the requirement were to create or update a list item rather than obtain an approval.
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