MS-900 Describe Microsoft 365 apps and services Practice Question
An administrator is reviewing a request from users who need to create a team site with document libraries, version history, permissions, and news pages. Microsoft 365 app or service is the best fit?
⚠ Common exam trap
It's easy for candidates to confuse Microsoft Planner's task boards with a team site's document management features, or assume Microsoft Forms can create news pages, when in fact only SharePoint Online provides the full suite of document libraries, versioning, permissions, and news pages required for this scenario.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
SharePoint Online
SharePoint Online is the correct choice because it provides team sites with document libraries, version history, granular permissions, and news pages as core features. These capabilities are built into SharePoint's site architecture, allowing administrators to create collaboration spaces with full control over content management and access.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✓
SharePoint Online
Why this is correct
SharePoint Online is the correct Microsoft 365 service for creating a team site because it provides team sites as first-class containers with document libraries, lists, pages, news, and permission management. A modern SharePoint team site is typically connected to a Microsoft 365 group, enabling shared calendar, mailbox, and memberships, while site features like version history, co-authoring, and granular sharing controls support day-to-day collaboration. No other option in the list provisions a site infrastructure with these capabilities.
- ✗
Microsoft Forms
Why it's wrong here
Microsoft Forms is a lightweight app for creating surveys, quizzes, and polls, and it stores responses in an Excel workbook or as a form result set. It does not offer a site container, document library, page layout, or permission model, so it cannot be used to create a team site. While a form can be embedded in a page on an existing SharePoint site, Forms itself is a data-collection tool, not a collaboration workspace.
- ✗
Microsoft Planner
Why it's wrong here
Microsoft Planner is a task management service that provides Kanban-style boards, buckets, tasks, due dates, and assignment tracking for a team's work. It does not create a team site or provide document storage, page editing, or site-level permissions; although a Plan can be added to an existing team site or Microsoft Teams tab, Planner is an add-on productivity component rather than the site infrastructure requested by the users.
- ✗
Microsoft Purview Audit
Why it's wrong here
Microsoft Purview Audit is a compliance and security solution that captures and retains audit records of user and admin activities across Microsoft 365 workloads. It does not create any collaboration experiences such as team sites, libraries, or pages, and it cannot fulfill a request to provision a SharePoint-based site. Audit logs are read-only evidence trails used for investigation, reporting, and regulatory compliance, not for site creation.
Go deeper
Related to this question
Learn chapter
Records Management in Microsoft 365
Key term
Microsoft 365
Microsoft 365 is a subscription-based cloud service from Microsoft that combines productivity tools like Office apps with security, device management, and online storage.
Key term
Collaboration
Collaboration in Microsoft 365 refers to the integrated tools and services that enable people to work together in real time, share information, and coordinate tasks from anywhere.
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Written by Johnson Ajibi, MSc IT Security
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