MS-900 Describe Microsoft 365 apps and services Practice Question
A project team uses Microsoft Teams and wants to create a shared space where they can track tasks, deadlines, and assign work items without leaving Teams. Which Microsoft 365 app should be integrated into Teams for this purpose?
⚠ Common exam trap
Watch out — candidates often confuse Microsoft To Do (personal tasks) with Planner (team tasks) or assume Microsoft Lists can handle task tracking without realizing it lacks native assignment and Kanban features, leading them to choose an app that does not meet the shared task management requirement.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Microsoft Planner
Microsoft Planner is the correct choice because it provides a lightweight, Kanban-style task management solution that integrates directly into Microsoft Teams via the Planner tab. This allows the project team to create, assign, and track tasks with deadlines and progress indicators without leaving the Teams interface, fulfilling the requirement for a shared workspace for work items.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✓
Microsoft Planner
Why this is correct
Microsoft Planner is a collaborative task management service in Microsoft 365 that creates shared plans, assigns tasks to individuals with due dates, and tracks progress via charts and board views. It can be added directly as a tab in Microsoft Teams, letting all team members view and update the same task list without leaving the Teams interface. Because it is purpose-built for team-level task assignment and status tracking, it fully satisfies the need for a shared, collaborative task list.
- ✗
Microsoft Project Online
Why it's wrong here
Microsoft Project Online is an enterprise project and portfolio management (PPM) tool designed for complex requirements such as task dependencies, resource capacity planning, cost tracking, and project timelines. While it can be integrated with Teams, using it simply to maintain a shared task list would introduce significant administrative overhead, advanced licensing requirements, and a steeper learning curve. Its feature set is far beyond basic shared task tracking, which is why it is not the correct choice for this scenario.
- ✗
Microsoft To Do
Why it's wrong here
Microsoft To Do is primarily a personal task management app focused on individual productivity, with features like My Day, reminders, and personal to-do lists. Although Planner and other Microsoft 365 tasks can surface in a user's To Do, To Do does not provide a shared, team-wide workspace where all members can view a single collaborative list, see assignees, or track group progress. This makes it unsuitable for a project team that needs a shared and shared-ownership task list.
- ✗
Microsoft Lists
Why it's wrong here
Microsoft Lists is a flexible data-tracking application that lets users create custom lists with different column types, views, and formatting, and it can be added as a Teams tab. However, it is a general-purpose information tracker rather than a dedicated task management service, so it lacks built-in task assignments, due date reminders, progress charts, and workflow automation that Planner provides natively. While you could manually mimic a task list with an "Assigned To" column, Lists is better suited for tracking assets, issues, or structured data.
Go deeper
Related to this question
Learn chapter
Microsoft Forms and Microsoft Planner
Key term
Microsoft 365
Microsoft 365 is a subscription-based cloud service from Microsoft that combines productivity tools like Office apps with security, device management, and online storage.
Key term
Planner
Planner is a Microsoft 365 tool for teams to create, assign, track, and manage tasks visually using boards and charts.
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