Question 1hardmultiple choice
Full question →hardmultiple choiceObjective-mapped
A global company needs to ensure that only employees in the 'HR' security group can access a specific set of HR documents stored in SharePoint. If a user outside the group attempts to view or copy the content, it must be blocked. The protection must persist even if someone downloads the files and shares them externally, or if the files are saved to a personal device. Which Microsoft Purview solution should be used?
Answer choices
Why each option matters
Good practice is not just finding the correct option. The wrong answers often show the exact trap the exam wants you to fall into.
A
Distractor review
Data Loss Prevention (DLP) policy
DLP policies can prevent sharing of sensitive data but do not encrypt the file; once downloaded, the file loses protection.
B
Best answer
Sensitivity labels with encryption and permission settings
Encryption via sensitivity labels protects the file regardless of where it is stored, and permissions ensure only the 'HR' group can access it.
C
Distractor review
Microsoft Entra ID Conditional Access
Conditional Access controls access to cloud apps based on user, device, or location, but does not protect the file after download.
D
Distractor review
Microsoft Defender for Cloud Apps session policy
Session policies monitor and control activity in the cloud, but do not embed persistent protection into files.
Common exam trap
Common exam trap: answer the scenario, not the keyword
Many certification questions include familiar terms but test a specific constraint. Read the exact wording before choosing an answer that is generally true but wrong for this case.
Technical deep dive
How to think about this question
This question should be treated as a scenario, not a definition check. Identify the problem, the constraint and the best action. Then compare each option against those facts.
KKey Concepts to Remember
- Read the scenario before looking for a memorised answer.
- Find the constraint that changes the correct option.
- Eliminate answers that are true in general but not in this case.
- Use explanations to understand the rule behind the answer.
TExam Day Tips
- Underline the problem statement mentally.
- Watch for words such as best, first, most likely and least administrative effort.
- Review why wrong options are wrong, not only why the correct option is correct.
Related practice questions
Related MS-900 practice-question pages
Use these pages to review the topic behind this question. This is how one missed question becomes focused revision.
More questions from this exam
Keep practising from the same exam bank, or move into a focused topic page if this question exposed a weak area.
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Question 5
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Question 6
A project manager wants to create a visual dashboard that tracks project tasks, deadlines, and progress. The dashboard should pull data from a Microsoft List and update in real time. Which Microsoft 365 app is best suited for building this interactive dashboard?
FAQ
Questions learners often ask
What does this MS-900 question test?
Read the scenario before looking for a memorised answer.
What is the correct answer to this question?
The correct answer is: Sensitivity labels with encryption and permission settings — Sensitivity labels with encryption and user-defined permissions can protect documents by restricting access to a specified group and encrypting the content. The encryption travels with the file, ensuring protection persists regardless of where the file is saved. DLP policies can block sharing but do not encrypt or protect the file after download. Conditional Access controls access to cloud apps but does not protect the file itself. Defender for Cloud Apps can monitor and apply session policies but does not embed persistent protection.
What should I do if I get this MS-900 question wrong?
Then try more questions from the same exam bank and focus on understanding why the wrong options are tempting.
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