MS-700 Manage Meetings and Calling Practice Question
Your organization is deploying Microsoft Teams Rooms on Windows devices. You need to configure a meeting policy that applies specifically to these shared conference room accounts. What is the recommended best practice for managing Teams Rooms meeting policies?
⚠ Common exam trap
MS-700 often tests whether candidates confuse device management portals (Teams Rooms Pro Management) with policy assignment mechanisms (Teams admin center/PowerShell), and whether they default to the Global policy instead of a custom one.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Create a custom meeting policy and assign it directly to the resource accounts.
The recommended best practice for Microsoft Teams Rooms is to create a custom meeting policy tailored to room accounts and assign it directly to those resource accounts. This ensures rooms get the appropriate meeting experience (e.g., auto-admit, screen sharing settings, chat restrictions) without affecting regular users. Direct assignment avoids relying on the Global policy, which is designed for general users.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Assign the Global (Org-wide default) policy to all room resource accounts.
Why it's wrong here
Using the Global policy exposes shared rooms to end-user capabilities like personal chat archiving and unrestricted recording prompts that disrupt physical conference room workflows. Dedicated resource policies ensure a standardized, secure experience tailored specifically to unattended, shared hardware installations.
- ✓
Create a custom meeting policy and assign it directly to the resource accounts.
Why this is correct
Creating a targeted custom policy and assigning it explicitly to room accounts allows administrators to fine-tune constraints such as disabling video preview or locking down content sharing. This approach isolates conference room behavior from standard user accounts, reducing accidental configuration drift and security vulnerabilities.
- ✗
Configure policy assignments strictly through the Teams Rooms Pro Management portal.
Why it's wrong here
While the Pro Management portal monitors device health and licensing, core meeting policies are governed through the Microsoft Teams admin center or PowerShell. Managing policies centrally within the native administrative interfaces ensures consistent policy enforcement alongside standard user management workflows.
- ✗
Disable all meeting policies on room accounts to prevent unauthorized changes.
Why it's wrong here
Every Teams account must have a meeting policy applied, as completely disabling or removing policy assignments forces the system to fall back to restrictive or unpredictable defaults. Proper administration requires explicit assignment of an appropriately configured custom policy to maintain predictable hardware behavior.
About these practice questions
One of 211 original MS-700 practice questions on Courseiva, each with a full explanation and wrong-answer analysis — not exam dumps or protected exam content. Learn why practice questions differ from exam dumps →
JA
Written and reviewed by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official Microsoft exam blueprint
This MS-700 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the MS-700 exam.