PRINCE2F PRINCE2 Processes Practice Question
During a stage, the Project Manager receives a Checkpoint Report from the Team Manager indicating that a product will be delivered two weeks late. The delay is within the stage tolerances but will consume most of the remaining time tolerance. The Project Manager wants to record and communicate this revised forecast to the Project Board. Which action is appropriate within Controlling a Stage?
⚠ Common exam trap
The trap here is treating any slippage as an exception, when PRINCE2 only escalates when tolerances are forecast to be exceeded.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Update the Stage Plan with the revised forecast and include the variance in the next Highlight Report to the Project Board.
While tolerances are not forecast to be breached, the Project Manager manages the stage by keeping plans current and reporting through Highlight Reports. Updating the Stage Plan captures the revised forecast, and the Highlight Report gives the Project Board the visibility it needs. Exception reporting is reserved for anticipated tolerance breaches.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✓
Update the Stage Plan with the revised forecast and include the variance in the next Highlight Report to the Project Board.
Why this is correct
The Project Manager keeps the Stage Plan current as forecasts change and communicates progress to the Board through Highlight Reports. Recording the revised forecast in the Stage Plan and reporting the variance in the Highlight Report keeps the baseline, the forecast and the Board's visibility consistent without triggering escalation that is not warranted.
- ✗
Ask the Project Board to raise a change request to amend the Stage Plan before any update is made.
Why it's wrong here
Updating a forecast within tolerance is routine progress control, not a change to the approved baseline. Change control applies when scope, benefits, cost or timescale baselines are altered beyond the agreed tolerances; routing a within-tolerance forecast through change control would create needless bureaucracy and delay the Board's awareness.
- ✗
Produce an Exception Report and request an Exception Plan from the Project Board immediately.
Why it's wrong here
An Exception Report is only raised when tolerances are forecast to be breached, not merely consumed. Because the delay remains within the stage tolerance, escalating an exception would overstate the problem, trigger an unnecessary Exception Plan and undermine the delegation of tolerance-based control that PRINCE2 relies on.
- ✗
Instruct the Team Manager to revise the Work Package and renegotiate the delivery date directly with the customer.
Why it's wrong here
The Team Manager delivers products against the Work Package and does not negotiate scope or dates with the customer. Customer-facing communication sits with the Project Board and the Project Manager, so this option bypasses governance, risks unauthorised commitments and leaves the Project Board unaware of a forecast it needs to monitor.
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Written and reviewed by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official PeopleCert exam blueprint
This PRINCE2F practice question is part of Courseiva's free PeopleCert certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PRINCE2F exam.