PRINCE2F People: organizations, teams, and leadership Practice Question
A project is in the Initiating a Project process. Which role is responsible for preparing the Project Initiation Documentation (PID)?
⚠ Common exam trap
Many exam-takers confuse the Project Manager's role in preparing the PID with the Project Board's role in approving it, or mistakenly assign the task to the Senior Responsible Owner due to the SRO's authority over the business case.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Project Manager
In PRINCE2, the Project Manager is responsible for preparing the Project Initiation Documentation (PID) during the Initiating a Project process. The PID is a key management product that defines the project's scope, objectives, and controls, and the Project Manager must compile it based on input from the project board and other stakeholders.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
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Team Manager
Why it's wrong here
The Team Manager produces Work Packages and manages stage delivery, not the PID; in PRINCE2 the Project Manager authors the PID during Initiating a Project. It is tempting because Team Managers do create product-level documentation, but the PID is a project-level management product owned by the Project Manager, with the Project Board approving it.
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Senior Responsible Owner
Why it's wrong here
The Senior Responsible Owner (Project Board's Executive in PRINCE2 terms) approves the PID and provides the Business Case, but does not author it. It is tempting because the SRO owns the project's overall justification, yet PRINCE2 assigns PID preparation to the Project Manager, with the Board reviewing and authorising the document.
- ✓
Project Manager
Why this is correct
In PRINCE2, the Project Manager prepares the Project Initiation Documentation during Initiating a Project, assembling the business case, plans and controls for the Project Board's approval. This ownership is distinct from the Project Board, which authorises rather than drafts the PID.
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Project Assurance
Why it's wrong here
Project Assurance monitors the project against the PID and Business Case on the Board's behalf; it does not write the PID. It is tempting because Assurance reviews and validates the document, but PRINCE2 separates monitoring from authoring — the Project Manager prepares the PID, and Assurance checks it independently.
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This PRINCE2F practice question is part of Courseiva's free PeopleCert certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PRINCE2F exam.