PL-900 Practice Question: Demonstrate the capabilities of Power Automate
Your company uses Power Automate to handle approvals for purchase orders. You need to create a flow that triggers when an item is added to a SharePoint list, checks if the amount exceeds $10,000, and if so, sends an approval request to the finance manager. If approved, the item status should be updated to 'Approved'. Which type of flow should you use?
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Automated cloud flow
An automated cloud flow can trigger on new SharePoint item, include a condition to check amount, use an approval action, and conditionally update the item. Desktop flows are for desktop automation. Business process flows guide users. Instant flows need manual trigger.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✓
Automated cloud flow
Why this is correct
Automated flows can trigger on item creation, include conditions and approvals.
- ✗
Business process flow
Why it's wrong here
Business process flows guide users through stages, not automated approvals.
- ✗
Instant cloud flow
Why it's wrong here
Instant flows require manual trigger, not automatic on item creation.
- ✗
Desktop flow
Why it's wrong here
Desktop flows are for desktop-based automation, not cloud SharePoint.
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