PL-900 Practice Question: Demonstrate the capabilities of Power Automate
You need to create a flow that runs on the first day of every month and sends a summary email of all new SharePoint list items added in the previous month. The email should be sent to the sales team. Which type of flow should you create?
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Scheduled cloud flow
A scheduled cloud flow can run on a recurring schedule (e.g., first day of month) and includes actions to query SharePoint and send email. Automated flows trigger on events, not schedules. Desktop flows are for desktop automation. Business process flows guide users through stages.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Business process flow
Why it's wrong here
Business process flows are for guiding user interactions, not automation.
- ✗
Desktop flow
Why it's wrong here
Desktop flows require a gateway and are for desktop tasks.
- ✓
Scheduled cloud flow
Why this is correct
Scheduled flows run on a recurring schedule.
- ✗
Automated cloud flow
Why it's wrong here
Automated flows are event-driven, not schedule-based.
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Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
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