PL-900 Practice Question: Manage the Microsoft Power Platform environment
You are a Power Platform administrator for a non-profit organization. The organization has a single environment used by volunteers and staff. A new volunteer needs to be able to run a specific Power App that manages event registrations, but should not be able to modify the app or access any other resources in the environment. The volunteer has a valid Power Apps license. You need to provide the volunteer with the minimum permissions necessary. What should you do?
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Share the app directly with the volunteer
To share the app directly with the volunteer. When you share an app in Power Apps, you can grant the volunteer the 'User' permission, which allows them to run the app but not modify it. This satisfies the requirement of minimum permissions. Option B is incorrect because creating a new environment is unnecessary and adds complexity. Option C is incorrect because the Environment Maker role allows the volunteer to create and edit resources, which exceeds the needed permissions. Option D is incorrect because the System Administrator role provides full control over the environment, which is too permissive.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✓
Share the app directly with the volunteer
Why this is correct
Sharing the app with the Basic User role (implied) gives run access.
- ✗
Create a new environment and add the volunteer there
Why it's wrong here
Unnecessary complexity; the volunteer just needs to run one app.
- ✗
Assign the volunteer the Environment Maker role and share the app
Why it's wrong here
Environment Maker allows creation and editing of resources.
- ✗
Add the volunteer to the System Administrator role
Why it's wrong here
System Administrator has full control.
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