PL-900 Practice Question: Describe the business value of Microsoft Power Platform
An organization plans to deploy a Power Platform solution that uses Dataverse as the data source. They need to ensure that users can only see records from their own department. What should they implement?
⚠ Common exam trap
Candidates often confuse column-level security (which controls field visibility) with record-level security (which controls row visibility), leading them to choose option C when the requirement is about seeing entire records from their own department.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Business units and security roles with team-based access
Business units and security roles with team-based access are the correct implementation because Dataverse uses a hierarchical security model where business units define the organizational structure and security roles control record-level permissions. By configuring business units per department and assigning users to teams within those units, you can enforce that users only see records belonging to their own department through record ownership and sharing rules.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Power Automate to filter records
Why it's wrong here
Power Automate does not enforce security; it's for automation.
- ✗
Audit logging
Why it's wrong here
Audit logging records changes but does not restrict access.
- ✗
Column-level security profiles
Why it's wrong here
Column-level security controls access to specific fields, not entire records.
- ✓
Business units and security roles with team-based access
Why this is correct
Business units and security roles can restrict record visibility per department.
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JA
Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
This PL-900 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PL-900 exam.