PL-900 Practice Question: Demonstrate the capabilities of Power Automate
A user wants to create a flow that automatically copies attachments from incoming Outlook emails to a OneDrive folder. Which trigger and action should be used?
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
'When a new email arrives' trigger and 'Create file' action
'When a new email arrives' trigger initiates the flow for each incoming email, and the 'Create file' action can save attachments to a OneDrive folder. Option B is incorrect because 'Send an email' action would send an email, not create a file. Option C is incorrect because 'When an item is created' trigger is for SharePoint or similar, not for email. Option D is incorrect because 'When a file is created' trigger and 'Start an approval' action do not relate to copying email attachments.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✓
'When a new email arrives' trigger and 'Create file' action
Why this is correct
The Outlook 'When a new email arrives' trigger fires on each incoming message, and the OneDrive 'Create file' action writes the attachment content to a folder. Together they satisfy the automatic copy requirement without manual intervention.
- ✗
'When a new email arrives' trigger and 'Send an email' action
Why it's wrong here
'Send an email' dispatches a new message; it cannot copy attachments into OneDrive, so the required file-creation step is absent. It is tempting because the Outlook trigger correctly detects incoming mail, and sending email is the right action when the scenario instead requires notifying someone about a received message.
- ✗
'When an item is created' trigger and 'Create file' action
Why it's wrong here
'When an item is created' fires on SharePoint or Dataverse records, not Outlook mail, so incoming emails never trigger it. It is tempting because 'Create file' is the correct OneDrive action, and the trigger suits document libraries where new items genuinely need copying to storage.
- ✗
'When a file is created' trigger and 'Start an approval' action
Why it's wrong here
'When a file is created' fires on file storage events, not email arrival, and 'Start an approval' routes a decision rather than copying attachments. It is tempting because both are real actions, and this pairing is correct when a newly stored file must be reviewed before publication.
About these practice questions
One of 701 original PL-900 practice questions on Courseiva, each with a full explanation and wrong-answer analysis — not exam dumps or protected exam content. Learn why practice questions differ from exam dumps →
JA
Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
This PL-900 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PL-900 exam.