PL-900 Practice Question: Describe the business value of Microsoft Power Platform
A sales team uses Power BI dashboards to track quarterly revenue. They notice that the data in the dashboard is not updating as expected. The data source is a SharePoint list. What should the administrator check first?
⚠ Common exam trap
The trap here is that candidates might assume the issue is related to permissions or data structure (options C or D) rather than recognizing that Power BI dashboards do not automatically refresh cloud data sources without a configured schedule.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Check the scheduled refresh settings in the Power BI dataset.
Power BI datasets connected to SharePoint lists require a scheduled refresh to update the dashboard with the latest data from the list. If the refresh is not configured or fails, the dashboard will display stale data. The administrator should first check the scheduled refresh settings in the Power BI service to ensure it is enabled and running successfully.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✓
Check the scheduled refresh settings in the Power BI dataset.
Why this is correct
Refresh settings determine update frequency.
- ✗
Install the on-premises data gateway.
Why it's wrong here
Gateway is for on-premises data, not SharePoint online.
- ✗
Verify that all sales team members have edit permissions on the SharePoint list.
Why it's wrong here
Permissions do not affect refresh.
- ✗
Ensure that the SharePoint list has no hidden columns.
Why it's wrong here
Hidden columns do not block refresh.
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JA
Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
This PL-900 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PL-900 exam.