PL-900 Demonstrate the capabilities of Power Apps Practice Question
A company has a Power Apps model-driven app for sales. Sales reps need to see their assigned leads only. Which security feature should be configured?
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Assign security roles that filter leads by owner
Security roles with 'User' access level on the Lead entity filter records so that users see only records they own. This is the appropriate method to restrict leads by assigned owner in a model-driven app. Option B is incorrect because field-level security controls read/write permissions on a specific field (like 'Assigned To'), not which records are visible. It does not filter the list of records. Option A is incorrect because business unit security isolates data at the business unit level, not per user. Option D is incorrect because sharing the app grants access to the app but does not filter the underlying data.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Configure business unit security to isolate each rep's data
Why it's wrong here
Business units partition data by organisational grouping, so reps in one unit still see each other's leads; isolation per individual is not achieved. Business units suit departmental separation, whereas owner-based access, where each record's owner field governs visibility, is what limits reps to their assigned leads.
- ✗
Use field-level security to set permissions on the 'Assigned To' field
Why it's wrong here
Incorrect. Field-level security controls permissions on a specific field (e.g., 'Assigned To'), but it does not filter records. It only restricts what users can do with that field on records they already have access to.
- ✓
Assign security roles that filter leads by owner
Why this is correct
Security roles in model-driven apps control record-level access through the owner-based privilege model, so assigning roles that grant User-level read on leads restricts each sales rep to records they own. This satisfies the requirement that reps see only their assigned leads, without custom filtering logic.
- ✗
Share the app with each rep individually
Why it's wrong here
Sharing the app with each rep grants access to the app itself, not row-level visibility; every rep would still see all leads the app queries. Per-user sharing suits small teams needing identical access, whereas restricting records to the owner requires owner-based table permissions or a manager hierarchy.
Go deeper
Related to this question
About these practice questions
This PL-900 question is part of Courseiva's 701-question bank — original exam-style content with full explanations and wrong-answer analysis, never real exam questions or exam dumps. Learn why practice questions differ from exam dumps →
JA
Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
This PL-900 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PL-900 exam.