MS-900 Microsoft Lists Practice Question
During requirements gathering, an IT manager says the organization must track assets using columns such as owner, status, purchase date, and location. Microsoft 365 app or service is the best fit?
⚠ Common exam trap
Candidates often confuse Microsoft Planner (a task board) with a data tracking tool, overlooking that Lists is the correct choice for structured column-based asset management.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Microsoft Lists
Microsoft Lists is the best fit because it provides a structured, customizable data-tracking solution with columns for metadata like owner, status, purchase date, and location. Unlike simple task or form tools, Lists supports rich column types (e.g., choice, date, person), views, and integration with SharePoint, making it ideal for asset tracking.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Microsoft Forms
Why it's wrong here
Forms collects survey-style responses, not persistent records with owner, status, purchase date and location fields that can be filtered and updated. It is tempting because Forms is quick to deploy for data capture, but asset tracking needs a list-based store with typed columns, views and reporting.
- ✗
Microsoft Planner
Why it's wrong here
Planner organises tasks on a board with buckets, due dates and assignments; it has no columns for purchase date or location and no asset record structure. It is tempting because Planner tracks ownership and status visually, but those are task attributes, not inventory fields.
- ✓
Microsoft Lists
Why this is correct
Microsoft Lists provides structured, column-based tracking with owner, status, purchase date and location fields, matching the asset-tracking requirement directly. It is included in Microsoft 365, so no separate asset-management platform or custom database build is needed.
- ✗
Microsoft Purview Audit
Why it's wrong here
Purview Audit records and retains activity events for compliance investigation; it cannot store or maintain asset records with owner, status, purchase date and location. It is tempting because audit data covers Microsoft 365 activity, but the requirement is a maintained inventory, not an event log.
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Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
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