MS-102 Manage compliance by using Microsoft Purview Practice Question
A compliance administrator needs to ensure that all documents in a SharePoint library are retained for exactly 7 years and then allow users to manually dispose of them sooner after a review. What should they configure in Microsoft Purview?
⚠ Common exam trap
Watch out — candidates often confuse retention labels with record labels, assuming that any label with a retention period automatically supports manual disposal, but only retention labels with disposition review enabled provide the specific workflow for user-initiated disposal after review.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Create a retention label with a retention period of 7 years and enable disposition review
The requirement specifies a fixed 7-year retention period followed by user-initiated disposal after a review. A retention label with a retention period of 7 years and disposition review enabled allows content to be retained for exactly 7 years, after which a disposition review triggers a manual approval process for disposal. This matches the need for both mandatory retention and manual disposal after review.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✓
Create a retention label with a retention period of 7 years and enable disposition review
Why this is correct
A retention label with a 7-year period and disposition review is the correct choice because it retains the document for the full regulatory period, yet the disposition review step triggers a manual approval workflow at the end of the retention period. During that review, an authorized user can approve early disposal, satisfying the requirement that documents be manually dispose-able if approved, rather than being automatically deleted or locked indefinitely.
- ✗
Create a retention label with a retention period of 7 years and no additional action
Why it's wrong here
Applying a retention label with a 7-year period and no additional action retains the document for exactly seven years, but without disposition review the item is automatically deleted at the end of the period. This design gives no opportunity for a user to manually dispose of the document earlier, even if an approval is granted, so it fails the stated requirement for early manual disposal.
- ✗
Create a sensitivity label that restricts access
Why it's wrong here
A sensitivity label that restricts access is used for information protection, such as encryption and permissions, and does not manage retention or disposition timelines. While it can control who can open or edit a document, it cannot enforce a 7-year retention period or provide a disposition review workflow, so it is not a valid mechanism for meeting this compliance requirement.
- ✗
Create a record label
Why it's wrong here
Creating a record label applies retention as a legal record and typically locks the item so that it cannot be manually deleted or altered by users. This contradicts the requirement that users be allowed to manually dispose of documents early if approved, because record labels generally prevent deletion even with an approval workflow, making this option incorrect for the stated need.
Go deeper
Related to this question
Learn chapter
Microsoft 365 Tenant Setup
Key term
Microsoft Purview
Microsoft Purview is a unified data governance and compliance service that helps organizations discover, manage, and protect their data across on-premises, cloud, and hybrid environments.
Key term
Retention label
A retention label is a tag applied to emails, documents, or files in Microsoft 365 that tells the system how long to keep the item and what to do with it when the time is up.
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Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
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