Budget Control Check Timing for Purchase Requisitions
A company uses Dynamics 365 Finance with budget control enabled. They notice that budget funds are not being consumed when a purchase requisition is approved. The budget check is configured to occur on journal approval. What is the most likely cause?
Quick Answer
The answer is that the budget check is not configured for purchase requisitions. This is the most likely cause because in Dynamics 365 Finance, budget control configuration timing determines exactly which document stages trigger a budget check; when the check is set to occur on journal approval, it only validates budget consumption at that specific step, not during the earlier purchase requisition approval process. On the MB-920 exam, this tests your understanding that budget control is applied per document type and stage, and a common trap is assuming a single budget check setting covers all transactions—it does not. To avoid this, remember the memory tip: "Requisition needs its own requisition check" to recall that purchase requisitions require a separate budget control configuration distinct from journals or purchase orders.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
The budget check is not configured for purchase requisitions
Budget control must be set to check at the purchase requisition stage. Since budget check is configured for journal approval, it does not occur when the requisition is approved, so funds are not consumed. Option A is wrong because budget thresholds affect warnings, not consumption timing. Option B is wrong because document level determines when the check occurs, but the question specifies it is set to purchase order, which is later than requisition. Option C is wrong because the budget source being incorrect would cause other issues, not the lack of consumption at requisition approval.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Budget thresholds are set too high
Why it's wrong here
Thresholds affect warnings, not whether budget is consumed.
- ✗
The document level is set to purchase order
Why it's wrong here
If budget check is on journal approval, it may still not check at requisition.
- ✗
The budget source is incorrect
Why it's wrong here
Budget source defines which budgets are checked, not when the check occurs.
- ✓
The budget check is not configured for purchase requisitions
Why this is correct
Budget control must be specifically enabled for purchase requisitions; if set only for journals, requisitions won't trigger the check.
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Same concept, more angles
2 more ways this is tested on MB-920
These questions test the same concept from different angles. Work through them to make sure you can recognise it however the exam phrases it.
Variation 1. A company uses Dynamics 365 Finance to manage its budget. The finance team wants to prevent users from posting expenses that exceed the available budget. Which budget control configuration is required?
easy- A.Budget plan
- B.Budget model
- C.Budget register entry
- ✓ D.Budget control configuration
Why D: Budget control configuration enables checking against budget. Budget plans are for planning. Budget register entries are for recording. Budget model is a structure.
Variation 2. A company uses Dynamics 365 Finance and wants to track budget funds availability before posting purchase orders. Which budget control configuration must be enabled?
medium- A.Budget plan
- B.Budget register entry
- ✓ C.Budget control
- D.Budget model
Why C: Budget control must be enabled and configured to check funds availability for purchase orders. Option A is wrong because budget plans are for planning, not control. Option B is wrong because budget register entries record budget amounts, but do not enforce control. Option D is wrong because budget models define the budget structure, not control.
JA
Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
This MB-920 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the MB-920 exam.