This MB-920 practice question tests your understanding of describe the core capabilities of the finance and operations apps. This is a configuration task: choose the command set that satisfies every stated requirement. Small differences — like 'secret' vs 'password' or 'transport input ssh' vs 'all' — change whether the answer is correct. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
A company uses Dynamics 365 Finance and wants to streamline the approval of purchase requisitions. They need to ensure that requisitions over $10,000 are approved by a manager, while those over $50,000 require director approval. What should they configure?
Workflow
Workflow can be configured with conditional approval steps based on monetary thresholds.
Audit policies
Why wrong: Audit policies detect patterns but do not enforce approval workflows.
Role-based security
Why wrong: Role-based security controls access but does not route approvals.
Business rules
Why wrong: Business rules are for simple validations, not multi-step approval routing.
Answer choices
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
Workflow
A is correct because Dynamics 365 Finance uses workflows to automate and enforce approval processes based on configurable conditions. By setting up a purchase requisition workflow, you can define approval thresholds (e.g., over $10,000 requires manager approval, over $50,000 requires director approval) using conditional decisions within the workflow designer.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
For each option: why learners choose it and why it is or isn't the right answer here.
Workflow
Why this is correct
Workflow can be configured with conditional approval steps based on monetary thresholds.
Related concept
Read the scenario before looking for a memorised answer.
Audit policies
Why it's wrong here
Audit policies detect patterns but do not enforce approval workflows.
Role-based security
Why it's wrong here
Role-based security controls access but does not route approvals.
Business rules
Why it's wrong here
Business rules are for simple validations, not multi-step approval routing.
Common exam traps
The trap here is that candidates often confuse business rules (which handle simple field logic) with workflows (which handle multi-step process automation), leading them to select D instead of A.
Detailed technical explanation
Workflows in Dynamics 365 Finance are built on the Windows Workflow Foundation and support hierarchical approval with escalation paths. The conditional decision element allows you to evaluate the requisition total against a configured amount (e.g., $10,000) and route the document to the appropriate approval step. A real-world scenario might involve combining this with a 'parallel approval' step if both manager and director approval are needed for amounts over $50,000.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
A company's IT admin needs to give a contractor read-only access to production logs without sharing account credentials. Using role-based access control (RBAC) and temporary scoped permissions — not a permanent shared password — is the correct pattern. Questions like this test whether you can apply least-privilege access across cloud identity services.
What to study next
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FAQ
Describe the core capabilities of the finance and operations apps — This question tests Describe the core capabilities of the finance and operations apps — Read the scenario before looking for a memorised answer..
The correct answer is: Workflow — A is correct because Dynamics 365 Finance uses workflows to automate and enforce approval processes based on configurable conditions. By setting up a purchase requisition workflow, you can define approval thresholds (e.g., over $10,000 requires manager approval, over $50,000 requires director approval) using conditional decisions within the workflow designer.
Identify which exam domain this question belongs to, review the core concept, then practise similar questions from the same domain.
Read the scenario before looking for a memorised answer.
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Last reviewed: Jun 24, 2026
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