Question 1mediummultiple choice
Full question →mediummultiple choiceObjective-mapped
HR stores scanned government IDs collected during onboarding. The retention policy says the files may be kept for 90 days after employment verification, then destroyed. What should security require?
Answer choices
Why each option matters
Good practice is not just finding the correct option. The wrong answers often show the exact trap the exam wants you to fall into.
A
Distractor review
Keep the files indefinitely in case a future audit asks for them
Indefinite retention increases privacy and legal risk because the data is kept longer than necessary. Retention should follow a defined business or regulatory need, not an open-ended convenience argument.
B
Distractor review
Move the files to a shared folder so more HR staff can access them
Expanding access without a need-to-know basis weakens privacy protection. A shared location can also increase the chance of accidental disclosure or improper handling of sensitive identity documents.
C
Best answer
Store the files in an encrypted repository and securely dispose of them when retention expires
This is the best answer because it matches the retention schedule and protects sensitive personal data. Encryption reduces exposure while the files are needed, and secure disposal after the retention period supports privacy, legal compliance, and data minimization. The process should also be auditable so the organization can prove it is following its handling requirements.
D
Distractor review
Print the scanned IDs and place them in a locked cabinet instead of keeping digital copies
Physical storage can still be appropriate in some cases, but it does not solve the retention requirement by itself. Printing sensitive records can create additional handling burdens and does not eliminate the need for controlled destruction when the retention period ends.
Common exam trap
Common exam trap: answer the scenario, not the keyword
Many certification questions include familiar terms but test a specific constraint. Read the exact wording before choosing an answer that is generally true but wrong for this case.
Technical deep dive
How to think about this question
This question should be treated as a scenario, not a definition check. Identify the problem, the constraint and the best action. Then compare each option against those facts.
KKey Concepts to Remember
- Read the scenario before looking for a memorised answer.
- Find the constraint that changes the correct option.
- Eliminate answers that are true in general but not in this case.
- Use explanations to understand the rule behind the answer.
TExam Day Tips
- Underline the problem statement mentally.
- Watch for words such as best, first, most likely and least administrative effort.
- Review why wrong options are wrong, not only why the correct option is correct.
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More questions from this exam
Keep practising from the same exam bank, or move into a focused topic page if this question exposed a weak area.
Question 1
A laptop is suspected of being used in a malware incident. It is still powered on and connected to Wi-Fi. What should the responder do before shutting it down?
Question 2
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Question 3
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Question 4
You are handed a company laptop suspected in an insider theft case. Legal says the evidence may be needed in court. Which action best preserves admissibility?
Question 5
A developer wants to reduce the risk of SQL injection in a new customer search form. Which two changes are the best mitigations? Select two.
Question 6
A branch office uses a flat LAN, and a compromise on one user workstation could spread quickly to finance systems. Management wants finance workstations isolated from general users, but finance staff still need access to a central finance application and network printer. What is the best design change?
FAQ
Questions learners often ask
What does this SY0-701 question test?
Read the scenario before looking for a memorised answer.
What is the correct answer to this question?
The correct answer is: Store the files in an encrypted repository and securely dispose of them when retention expires — The best practice is to protect the identity documents during storage and dispose of them securely when the retention window ends. Sensitive personal data should be kept only as long as needed for the stated business purpose or legal requirement. Encryption and controlled destruction support both privacy and compliance, while also reducing the exposure window if a breach or unauthorized access occurs. Why others are wrong: Keeping the files forever violates data minimization and increases exposure. Broadly sharing the files raises access risk and weakens need-to-know controls. Printing the records only changes the storage medium; it does not address retention limits or secure disposal. The question is about lifecycle management, not just where the files sit.
What should I do if I get this SY0-701 question wrong?
Then try more questions from the same exam bank and focus on understanding why the wrong options are tempting.
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