PRINCE2F Business Case and Organizing Practice Question
A project is midway through the delivery stage when the Programme Office communicates a revised corporate benefits realization policy: all benefits must now be measurable within six months of project closure, rather than the originally approved two years. The Executive asks the Project Manager how this change should be handled within the project's governance. What should the Project Manager do FIRST?
⚠ Common exam trap
The trap here is assuming a corporate policy change can be absorbed by simply editing the Benefits Review Plan, when it must first be evaluated as an issue affecting the Business Case.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Record the revised policy as an issue and refer it to the Business Case review process to assess the impact on the ongoing viability of the project.
The revised corporate policy alters the assumptions underpinning the Business Case, so it must be treated as an issue and assessed through the Business Case review process. This maintains the principle of continued business justification and lets the Project Board judge whether the project is still desirable, viable and achievable under the new benefits measurement rules.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Instruct the Senior User to renegotiate the benefits with the Programme Office and report back at the next End Stage Assessment.
Why it's wrong here
The Senior User is accountable for specifying the benefits and confirming they are realized, but renegotiating a corporate policy is outside the project's remit. Delegating the issue also bypasses the Project Manager's duty to evaluate impacts through the Business Case and change control. The Project Board, not the Senior User alone, decides how the project responds to such changes.
- ✓
Record the revised policy as an issue and refer it to the Business Case review process to assess the impact on the ongoing viability of the project.
Why this is correct
A change to corporate benefits policy is a change to the context in which the Business Case was justified, so it must be captured as an issue and routed through the Business Case's review process. PRINCE2 requires the Business Case to be reviewed at each stage boundary and on any significant change, allowing the Project Board to decide whether the project remains desirable, viable and achievable.
- ✗
Update the Benefits Review Plan to reflect the new six-month measurement window and continue delivery.
Why it's wrong here
The Benefits Review Plan is a product of the Business Case theme, but it cannot simply be amended by the Project Manager when the change originates outside the project. The revised corporate policy affects the viability assumptions recorded in the Business Case, so it must be assessed through the Business Case theme's review and the change control approach before any plans are updated.
- ✗
Raise an Exception Report to the Project Board because the revised policy constitutes a forecast breach of the Business Case tolerances.
Why it's wrong here
An Exception Report is only produced when a stage or project tolerance is forecast to be exceeded. The scenario describes a policy change, not a tolerance breach, so raising an Exception Report pre-empts the required assessment. The Business Case must first be reviewed against the new policy to determine whether it remains viable and whether tolerances are actually threatened.
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Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official PeopleCert exam blueprint
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