PL-900 Practice Question: Demonstrate the capabilities of Power Automate
You are a Power Automate developer for a large retail company. The company uses a SharePoint Online list named 'SalesOrders' to track orders. Each order has a Status column (choice: New, Processing, Shipped, Delivered). When an order is updated to 'Shipped', a flow should send an email with tracking info to the customer. Additionally, if the order amount exceeds $10,000, a manager must approve the shipment before the email is sent. You create a flow with a trigger 'When an item is modified' and add a condition to check if Status equals 'Shipped'. Inside the condition, you add an approval action. The flow currently sends the approval to the manager for all orders, even those under $10,000. You need to modify the flow so that orders under $10,000 skip the approval and directly send the email. What should you do?
⚠ Common exam trap
It's easy for candidates to think a single condition with a 'terminate' action (Option A) is sufficient, but they overlook that terminating the flow for low-value orders would also stop the email, whereas the requirement is to skip only the approval, not the email.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Add a second condition inside the 'Status equals Shipped' condition that checks if amount exceeds $10,000; place the approval action inside this new condition, and the email action after it
It adds a nested condition inside the existing 'Status equals Shipped' condition to check if the order amount exceeds $10,000. The approval action is placed inside this nested condition (for orders over $10,000), while the email action is placed after the nested condition but still within the 'Status equals Shipped' condition. This ensures that only orders over $10,000 require manager approval, and all shipped orders (regardless of amount) eventually send the email—either directly (if under $10,000) or after approval (if over $10,000).
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Modify the existing condition to check if amount exceeds $10,000, and if false, terminate the flow
Why it's wrong here
Terminating the flow would stop any processing, including email for small orders.
- ✓
Add a second condition inside the 'Status equals Shipped' condition that checks if amount exceeds $10,000; place the approval action inside this new condition, and the email action after it
Why this is correct
This ensures approval only for high-value orders, and email is sent after approval or directly for small orders.
- ✗
Use a 'Switch' action based on the amount, with cases for >10000 and <=10000
Why it's wrong here
A 'Switch' action facilitates multi-way branching, executing one of several distinct paths based on a single input value. While it could segregate orders by amount, it is not the most precise mechanism for conditionally *skipping* a specific action, such as an approval, based on a simple true/false evaluation. The scenario requires a binary decision: approve or not. A 'Switch' would be suitable if different, entirely separate workflows were needed for various amount ranges, for instance, handling orders between $1,000-$5,000 differently from those over $10,000.
- ✗
Add a 'Parallel branch' after the trigger: one branch for approval, one for email
Why it's wrong here
This would send email without approval for all orders.
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Written by Johnson Ajibi, MSc IT Security
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