PL-900 Practice Question: Demonstrate the capabilities of Power Automate
Which TWO scenarios are best suited for using Power Automate scheduled flows?
⚠ Common exam trap
Test-takers frequently confuse event-driven triggers (e.g., 'when a new item is created') with scheduled triggers, mistakenly thinking any recurring task can be automated with a scheduled flow, but only time-based, non-event-driven scenarios qualify.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Generating a daily sales report at 8 AM
Scheduled flows are designed to run on a recurring schedule, such as daily or weekly, without requiring a trigger event. Option B requires a daily report to be generated at a fixed time (8 AM), which is a classic scheduled flow use case. Option C requires archiving records every Sunday, another recurring schedule. Both scenarios rely on time-based triggers, not event-driven triggers.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Sending an approval request when a new expense report is submitted
Why it's wrong here
This is event-driven, best handled by an automated flow trigger.
- ✓
Generating a daily sales report at 8 AM
Why this is correct
A scheduled flow can run daily at a specific time.
- ✓
Archiving records older than 30 days every Sunday
Why this is correct
A scheduled flow can run weekly on Sunday.
- ✗
Creating a task in Planner when a new email arrives with specific subject
Why it's wrong here
This is event-driven, best handled by an automated flow trigger.
- ✗
Posting a message to Teams when a new file is added to SharePoint
Why it's wrong here
This is event-driven, best handled by an automated flow trigger.
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