PL-900 Demonstrate the capabilities of Power Apps Practice Question
An organization is building a model-driven app on Dataverse. They need to ensure that only managers can delete records, and all other users can only edit them. What should be configured?
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Create custom security roles with different privileges for managers and others
Custom security roles allow you to define granular permissions for each user or team. By assigning a role with Delete privilege to managers and a role without Delete privilege (but with Write privilege) to other users, you can restrict deletion to managers only. Option A is incorrect because business rules run on the client side and cannot enforce server-side security; they are for business logic validation, not permission control. Option B is incorrect because Power Automate flows are designed for automation and may not reliably intercept all delete actions, plus they can be bypassed. Option C is incorrect because business process flows guide users through stages but do not control record-level permissions.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Add a business rule that checks user role before delete
Why it's wrong here
Business rules cannot enforce security; they only show or hide fields.
- ✗
Implement a Power Automate flow that cancels delete
Why it's wrong here
Flows cannot prevent delete actions in model-driven apps.
- ✗
Use a business process flow to restrict delete
Why it's wrong here
Business process flows do not enforce security.
- ✓
Create custom security roles with different privileges for managers and others
Why this is correct
Security roles control create, read, write, delete, and share permissions.
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JA
Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
This PL-900 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PL-900 exam.