PL-900 Practice Question: Demonstrate the capabilities of Power Automate
A financial analyst needs to create a Power Automate cloud flow that runs when a new response is submitted in a Microsoft Forms survey. The flow must then post the respondent's email address and the survey score to a Microsoft Teams channel. Which trigger should the analyst use?
⚠ Common exam trap
The trap here is assuming that form responses are stored in SharePoint or Dataverse by default, leading to the wrong trigger; the native Microsoft Forms trigger is the correct and simplest choice.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
When a new response is submitted – Microsoft Forms
The Microsoft Forms connector includes a trigger that fires immediately when a new response is submitted. It returns a response ID that can be used with the 'Get response details' action to fetch the respondent's email and answers. This direct integration ensures the flow processes the exact response data without relying on indirect methods like emails or SharePoint lists. Other triggers are unrelated to form submissions and would require additional setup.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
When an item is created – SharePoint
Why it's wrong here
This trigger fires when a new item is added to a SharePoint list. Microsoft Forms responses are not automatically saved to a SharePoint list unless configured. Even if they were, the trigger would not provide the direct response details as cleanly as the Forms trigger. The analyst should use the native Forms trigger to avoid extra configuration and ensure real-time processing.
- ✗
When a new email arrives – Office 365 Outlook
Why it's wrong here
This trigger fires when an email is received, not when a form response is submitted. While Microsoft Forms may send notification emails, relying on email would introduce delays and dependencies on email settings. It would also not reliably capture the structured response data. The analyst needs a direct Forms trigger to access the response fields accurately.
- ✗
When a record is created – Microsoft Dataverse
Why it's wrong here
This trigger fires when a new record is created in a Dataverse table. Microsoft Forms responses are not stored in Dataverse by default; they reside within the Forms service. Unless a separate process writes responses to Dataverse, this trigger will not fire. It is not the correct trigger for reacting to a Forms submission directly.
- ✓
When a new response is submitted – Microsoft Forms
Why this is correct
This trigger is specifically designed to fire when a new response is submitted to a Microsoft Forms survey. It provides the response ID, which can then be used with the 'Get response details' action to retrieve the respondent's email and answers. This is the correct starting point for any flow that reacts to form submissions and needs to process the response data.
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JA
Written and reviewed by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official Microsoft exam blueprint
This PL-900 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PL-900 exam.