Question 538 of 966

Manage and secure Power BI →hardMultiple ChoiceObjective-mapped

PL-300 Manage and secure Power BI Practice Question

This PL-300 practice question tests your understanding of manage and secure power bi. This is a configuration task: choose the command set that satisfies every stated requirement. Small differences — like 'secret' vs 'password' or 'transport input ssh' vs 'all' — change whether the answer is correct. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.

A Power BI administrator needs to allow an external partner organization to access a specific report without requiring them to have Power BI Pro licenses. The report is stored in a workspace assigned to a Premium capacity. What is the correct configuration?

A
Add the external users as members of the workspace and assign them a Viewer role
Why wrong: External users must be invited as guest users first, then added to workspace.
B
Publish the report to the web and share the public link
Why wrong: Publish to web makes data public, violating security.
C
Invite the external users as guest users in Microsoft Entra ID, add them to the workspace with Viewer role, and share the report or app
B2B guest users can access Premium workspace content without Pro licenses.
D
Embed the report in a secure portal using the 'embed for your organization' option
Why wrong: Embed for your organization requires users to have Power BI licenses or be in the tenant.

Full breakdown with real-world context →

Answer choices

Why each option matters

Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.

Correct answer & explanation

✓

Invite the external users as guest users in Microsoft Entra ID, add them to the workspace with Viewer role, and share the report or app

Option C is correct because in a Premium capacity workspace, you can share reports with external users via B2B collaboration. Inviting them as guest users in Microsoft Entra ID, adding them to the workspace with Viewer role, and sharing the report or app allows access without requiring the external users to have Power BI Pro licenses, as the workspace is on Premium capacity. Option A is incorrect because adding external users as workspace members requires them to be authenticated in the same tenant or as guests, but simply adding them as members without proper guest setup will fail. Option B is incorrect because publishing to the web makes the report public and is not a secure method for sharing with a specific external partner. Option D is incorrect because 'embed for your organization' requires internal users with proper licenses or access within the same organization; it does not grant access to external users without additional configuration.

Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.

Answer analysis

Option-by-option breakdown

For each option: why learners choose it and why it is or isn't the right answer here.

✗
Add the external users as members of the workspace and assign them a Viewer role
Why it's wrong here
External users must be invited as guest users first, then added to workspace.
✗
Publish the report to the web and share the public link
Why it's wrong here
Publish to web makes data public, violating security.
✓
Invite the external users as guest users in Microsoft Entra ID, add them to the workspace with Viewer role, and share the report or app
Why this is correct
B2B guest users can access Premium workspace content without Pro licenses.
Related concept
Read the scenario before looking for a memorised answer.
✗
Embed the report in a secure portal using the 'embed for your organization' option
Why it's wrong here
Embed for your organization requires users to have Power BI licenses or be in the tenant.

Common exam traps

Common exam trap: answer the scenario, not the keyword

Many certification questions include familiar terms but test a specific constraint. Read the exact wording before choosing an answer that is generally true but wrong for this case.

Detailed technical explanation

How to think about this question

This question should be treated as a scenario, not a definition check. Identify the problem, the constraint and the best action. Then compare each option against those facts.

KKey Concepts to Remember

Read the scenario before looking for a memorised answer.
Find the constraint that changes the correct option.
Eliminate answers that are true in general but not in this case.
Use explanations to understand the rule behind the answer.

TExam Day Tips

Underline the problem statement mentally.
Watch for words such as best, first, most likely and least administrative effort.
Review why wrong options are wrong, not only why the correct option is correct.

Key takeaway

Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.

Real-world example

How this comes up in practice

A company's IT admin needs to give a contractor read-only access to production logs without sharing account credentials. Using role-based access control (RBAC) and temporary scoped permissions — not a permanent shared password — is the correct pattern. Questions like this test whether you can apply least-privilege access across cloud identity services.

What to study next

Got this wrong? Here's your next step.

Identify which PL-300 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.

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FAQ

Questions learners often ask

What does this PL-300 question test?

Manage and secure Power BI — This question tests Manage and secure Power BI — Read the scenario before looking for a memorised answer..

What is the correct answer to this question?

The correct answer is: Invite the external users as guest users in Microsoft Entra ID, add them to the workspace with Viewer role, and share the report or app — Option C is correct because in a Premium capacity workspace, you can share reports with external users via B2B collaboration. Inviting them as guest users in Microsoft Entra ID, adding them to the workspace with Viewer role, and sharing the report or app allows access without requiring the external users to have Power BI Pro licenses, as the workspace is on Premium capacity. Option A is incorrect because adding external users as workspace members requires them to be authenticated in the same tenant or as guests, but simply adding them as members without proper guest setup will fail. Option B is incorrect because publishing to the web makes the report public and is not a secure method for sharing with a specific external partner. Option D is incorrect because 'embed for your organization' requires internal users with proper licenses or access within the same organization; it does not grant access to external users without additional configuration.

What should I do if I get this PL-300 question wrong?

What is the key concept behind this question?

Read the scenario before looking for a memorised answer.

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