20+ practice questions focused on Manage and secure Power BI — one of the most tested topics on the Microsoft Power BI Data Analyst PL-300 exam. Each question includes a detailed explanation so you learn why the right answer is correct.
Start Manage and secure Power BI PracticeYou are a Power BI administrator. A user reports that a shared dashboard shows 'Sensitive data detected' for certain visualizations, but the dashboard is configured with row-level security (RLS). What is the most likely cause of this issue?
Explanation: The correct answer is C: a Microsoft Purview sensitivity label is applied to the dataset or report. In Power BI, sensitivity labels from Microsoft Purview are inherited from the dataset to reports, dashboards, and their tiles, so a labeled dataset will cause the dashboard to display the 'Sensitive data detected' banner regardless of RLS configuration. RLS controls which rows a user can see, but it does not remove or suppress sensitivity labels, so the two features operate independently. Option A is incorrect because the Build permission governs dataset authoring and does not trigger sensitivity warnings. Option B is incorrect because RLS restricts data rather than causing a sensitivity detection message, and the scenario does not indicate a misconfiguration. Option D is incorrect because browser support does not determine whether the sensitivity detection banner appears.
Refer to the exhibit. You are a Power BI administrator reviewing a workspace capacity configuration in the Power BI admin portal. Based on the exhibit, which of the following is true?
Explanation: The exhibit shows the workspace's capacity settings, and the correct statement is B: the workspace is on a Premium capacity with ABFSSmall storage format, which is confirmed by the Premium capacity designation and the ABFSSmall storage format shown in the admin portal configuration. Premium capacity settings in the Power BI admin portal display the assigned capacity and its storage format, so this matches the exhibit exactly. Option A is incorrect because data classification ('General') is a sensitivity label setting, not a capacity configuration shown here. Option C is incorrect because customer-managed encryption keys are configured under tenant encryption settings, not in this capacity view. Option D is incorrect because allowing SharePoint Online data sources is a gateway or data source permission setting, not a capacity property.
A Power BI administrator needs to prevent users from creating new workspaces, but allow existing workspaces to continue functioning. Which two settings should be configured? (Choose two.)
Explanation: Option B is correct because the Power BI admin portal's 'Workspace settings' section includes a 'Create workspaces' toggle that, when disabled for all users (or specified security groups), prevents new workspace creation while leaving existing workspaces fully operational. Option D is correct because the tenant-level 'Block users from creating workspaces' setting in the admin portal is the dedicated control that stops users from provisioning new workspaces without affecting access to or functionality of workspaces they already belong to. Option A is not appropriate because the 'Maximum number of workspaces a user can create' setting applies to workspace creation limits in the admin portal's capacity/workspace settings, but setting it to 0 across all security groups is not the documented mechanism for a blanket block and can be overridden or misapplied. Option C is incorrect because removing the 'Create workspace' button via custom branding only hides the UI element and does not enforce any security or policy restriction—users could still create workspaces through other entry points. Option E is incorrect because disabling 'Use workspaces' would prevent users from accessing existing workspaces entirely, which violates the requirement that existing workspaces continue functioning.
You are a Power BI administrator. A user reports that they cannot see a shared dashboard in their Power BI account. You verify that the dashboard has been shared with the user. What is the most likely cause?
Explanation: The user is looking in the wrong workspace or the dashboard is located in a different workspace. In Power BI, a shared dashboard appears in the recipient's Shared with me section or in the workspace where it resides, so if the user is browsing a different workspace or app, they will not see it even though sharing succeeded. Options B, C, and D are less likely because sharing was already verified, and the scenario does not indicate a licensing problem, an account mismatch, or group-based sharing. Since the dashboard was confirmed as shared with the user, the most probable issue is simply that the user is looking in the wrong location.
You are a Power BI administrator. Your organization wants to use Microsoft Defender XDR to monitor Power BI activity for suspicious behavior. Which two components are essential for this integration? (Choose two.)
Explanation: Option B is correct because Defender XDR ingests Power BI activity data through the Microsoft 365 audit/activity log pipeline, and streaming those Power BI activity logs into Microsoft Sentinel (via the data connector) provides the telemetry that Defender XDR correlates for suspicious behavior detection. Option C is correct because Microsoft Defender XDR advanced hunting is the KQL-based query and investigation surface where that ingested Power BI activity is analyzed, correlated with other signals, and used to detect threats across the extended detection and response workload. Option A is not essential here because Purview data classification policies govern sensitivity labeling and data protection, not the telemetry ingestion or hunting needed for Defender XDR monitoring. Option D is not essential because Microsoft Foundry AI models are unrelated to Defender XDR's security telemetry pipeline. Option E is not essential because Intune device compliance policies enforce endpoint configuration and access conditions, not Power BI activity monitoring in Defender XDR.
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Practice all Manage and secure Power BI questions1. Baseline your knowledge
Start with 10 questions to gauge your current understanding of Manage and secure Power BI. This tells you whether you need a concept refresher or just practice.
2. Review every explanation
For each question — right or wrong — read the full explanation. Understanding why an answer is correct is more valuable than knowing the answer itself.
3. Focus on exam traps
Manage and secure Power BI questions on the PL-300 frequently use trap wording. Look for subtle differences in answers that test your precision, not just general knowledge.
4. Reach 80% consistently
Do repeated sessions until you score 80%+ three times in a row. Then move to mixed-mode practice to test cross-topic recall under realistic conditions.
The exact number varies per candidate. Manage and secure Power BI is tested as part of the Microsoft Power BI Data Analyst PL-300 blueprint. Practicing with targeted Manage and secure Power BI questions ensures you can handle any format or difficulty that appears.
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Difficulty is subjective, but Manage and secure Power BI is a high-priority exam concept tested in multiple ways — direct recall, scenario analysis, and command-output interpretation. Consistent practice is the best way to build confidence.
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