The correct configuration is to invite the external users as guest users in Microsoft Entra ID, add them to the workspace with the Viewer role, and share the report or app. This works because Premium capacity allows you to share Power BI reports with external users without requiring them to have Pro licenses, as the capacity handles the licensing overhead for all viewers within the workspace. On the PL-300 exam, this scenario tests your understanding of B2B collaboration and the distinction between Premium and shared capacity—a common trap is confusing this with “publish to web,” which makes data public and insecure, or embedding, which still requires a license or capacity. Remember the key rule: external users must be invited as guests in Entra ID first, then granted access via the Premium workspace. Memory tip: “Guest + Premium = No Pro needed.”
PL-300 Manage and secure Power BI Practice Question
This PL-300 practice question tests your understanding of manage and secure power bi. This is a configuration task: choose the command set that satisfies every stated requirement. Small differences — like 'secret' vs 'password' or 'transport input ssh' vs 'all' — change whether the answer is correct. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
A Power BI administrator needs to allow an external partner organization to access a specific report without requiring them to have Power BI Pro licenses. The report is stored in a workspace assigned to a Premium capacity. What is the correct configuration?
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Invite the external users as guest users in Microsoft Entra ID, add them to the workspace with Viewer role, and share the report or app
Option D is correct because in a Premium capacity workspace, you can share reports with external users (B2B collaboration) and grant access via app or direct sharing; the external user's Microsoft Entra ID tenant is trusted, and they can access without a Pro license if the workspace is on Premium. Option A is wrong because publish to web makes the report public, not secure. Option B is wrong because embedding requires a license or capacity. Option C is wrong because external users need to be invited as guests.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
✗
Add the external users as members of the workspace and assign them a Viewer role
Why it's wrong here
External users must be invited as guest users first, then added to workspace.
✗
Publish the report to the web and share the public link
Why it's wrong here
Publish to web makes data public, violating security.
✓
Invite the external users as guest users in Microsoft Entra ID, add them to the workspace with Viewer role, and share the report or app
Why this is correct
B2B guest users can access Premium workspace content without Pro licenses.
Related concept
Read the scenario before looking for a memorised answer.
✗
Embed the report in a secure portal using the 'embed for your organization' option
Why it's wrong here
Embed for your organization requires users to have Power BI licenses or be in the tenant.
Common exam traps
Common exam trap: answer the scenario, not the keyword
Many certification questions include familiar terms but test a specific constraint. Read the exact wording before choosing an answer that is generally true but wrong for this case.
Detailed technical explanation
How to think about this question
This question should be treated as a scenario, not a definition check. Identify the problem, the constraint and the best action. Then compare each option against those facts.
KKey Concepts to Remember
Read the scenario before looking for a memorised answer.
Find the constraint that changes the correct option.
Eliminate answers that are true in general but not in this case.
Use explanations to understand the rule behind the answer.
TExam Day Tips
→Underline the problem statement mentally.
→Watch for words such as best, first, most likely and least administrative effort.
→Review why wrong options are wrong, not only why the correct option is correct.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
How this comes up in practice
A company's IT admin needs to give a contractor read-only access to production logs without sharing account credentials. Using role-based access control (RBAC) and temporary scoped permissions — not a permanent shared password — is the correct pattern. Questions like this test whether you can apply least-privilege access across cloud identity services.
What to study next
Got this wrong? Here's your next step.
Identify which PL-300 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
Manage and secure Power BI — This question tests Manage and secure Power BI — Read the scenario before looking for a memorised answer..
What is the correct answer to this question?
The correct answer is: Invite the external users as guest users in Microsoft Entra ID, add them to the workspace with Viewer role, and share the report or app — Option D is correct because in a Premium capacity workspace, you can share reports with external users (B2B collaboration) and grant access via app or direct sharing; the external user's Microsoft Entra ID tenant is trusted, and they can access without a Pro license if the workspace is on Premium. Option A is wrong because publish to web makes the report public, not secure. Option B is wrong because embedding requires a license or capacity. Option C is wrong because external users need to be invited as guests.
What should I do if I get this PL-300 question wrong?
Identify which PL-300 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
What is the key concept behind this question?
Read the scenario before looking for a memorised answer.
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Question Discussion
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