- A
Embed the report in a secure portal using 'Embed for your customers'.
Allows users to view without a Pro license.
- B
Publish to a public website (Publish to web).
Public web allows anyone to view without a license.
- C
Export the report to PDF and share the file.
Why wrong: Not a sharing method; it's an export.
- D
Share directly via Power BI using the user's email address.
Why wrong: Requires recipient to have a Pro license.
- E
Export the report to Excel and attach it to an email.
Why wrong: Not a sharing method; it's an export.
Question 753 of 966
Sharing Power BI Reports with External Users Without a License
This PL-300 practice question tests your understanding of manage and secure power bi. Read the scenario carefully and evaluate each option against the stated constraints before committing to an answer. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
Which TWO methods can you use to share a Power BI report with external users who do not have a Power BI Pro license? (Choose two.)
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Embed the report in a secure portal using 'Embed for your customers'.
Options A and B are correct. Option A, 'Embed for your customers,' allows you to embed reports in a secure portal and share with external users without requiring them to have a Power BI Pro license (requires Premium capacity). Option B, 'Publish to a public website (Publish to web),' creates a public URL that anyone can access, including external users without a Pro license. Option D (share directly via email) requires recipients to have a Pro license. Options C and E (export to PDF or Excel) are not interactive sharing methods and do not allow the report to be consumed as a live report.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✓
Embed the report in a secure portal using 'Embed for your customers'.
Why this is correct
Allows users to view without a Pro license.
Related concept
Read the scenario before looking for a memorised answer.
- ✓
Publish to a public website (Publish to web).
Why this is correct
Public web allows anyone to view without a license.
Related concept
Read the scenario before looking for a memorised answer.
- ✗
Export the report to PDF and share the file.
Why it's wrong here
Not a sharing method; it's an export.
- ✗
Share directly via Power BI using the user's email address.
Why it's wrong here
Requires recipient to have a Pro license.
- ✗
Export the report to Excel and attach it to an email.
Why it's wrong here
Not a sharing method; it's an export.
Common exam traps
Common exam trap: answer the scenario, not the keyword
Many certification questions include familiar terms but test a specific constraint. Read the exact wording before choosing an answer that is generally true but wrong for this case.
Detailed technical explanation
How to think about this question
This question should be treated as a scenario, not a definition check. Identify the problem, the constraint and the best action. Then compare each option against those facts.
KKey Concepts to Remember
- Read the scenario before looking for a memorised answer.
- Find the constraint that changes the correct option.
- Eliminate answers that are true in general but not in this case.
- Use explanations to understand the rule behind the answer.
TExam Day Tips
- Underline the problem statement mentally.
- Watch for words such as best, first, most likely and least administrative effort.
- Review why wrong options are wrong, not only why the correct option is correct.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
How this comes up in practice
A company's IT admin needs to give a contractor read-only access to production logs without sharing account credentials. Using role-based access control (RBAC) and temporary scoped permissions — not a permanent shared password — is the correct pattern. Questions like this test whether you can apply least-privilege access across cloud identity services.
What to study next
Got this wrong? Here's your next step.
Identify which PL-300 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
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Manage and secure Power BI — study guide chapter
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FAQ
Questions learners often ask
What does this PL-300 question test?
Manage and secure Power BI — This question tests Manage and secure Power BI — Read the scenario before looking for a memorised answer..
What is the correct answer to this question?
The correct answer is: Embed the report in a secure portal using 'Embed for your customers'. — Options A and B are correct. Option A, 'Embed for your customers,' allows you to embed reports in a secure portal and share with external users without requiring them to have a Power BI Pro license (requires Premium capacity). Option B, 'Publish to a public website (Publish to web),' creates a public URL that anyone can access, including external users without a Pro license. Option D (share directly via email) requires recipients to have a Pro license. Options C and E (export to PDF or Excel) are not interactive sharing methods and do not allow the report to be consumed as a live report.
What should I do if I get this PL-300 question wrong?
Identify which PL-300 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
What is the key concept behind this question?
Read the scenario before looking for a memorised answer.
About these practice questions
Courseiva creates original exam-style practice questions with explanations and wrong-answer analysis. It does not publish real exam questions, exam dumps, or protected exam content. Learn why practice questions differ from exam dumps →
Same concept, more angles
1 more ways this is tested on PL-300
These questions test the same concept from different angles. Work through them to make sure you can recognise it however the exam phrases it.
Variation 1. Which TWO of the following are valid methods to share a Power BI report with external users (outside your organization)? (Choose two.)
medium- A.Export the report to PDF and email it to the external user.
- B.Send the external user a direct link to the report via email; they can view it without any additional setup.
- ✓ C.Invite the external user as a guest in your Microsoft Entra ID (Azure AD) and share the report directly with them.
- D.Embed the report in a SharePoint Online page using the Power BI web part.
- ✓ E.Use the 'Publish to web' option to create an embed code that can be placed on a public website.
Why C: The correct answers are C and E. Option C: By inviting external users as guests in your Microsoft Entra ID (Azure AD) using Azure AD B2B, you can share Power BI reports directly with them without requiring them to have a Power BI license. Option E: 'Publish to web' creates a public embed code that anyone on the internet can view, making it suitable for sharing with external users. Option A is incorrect because exporting to PDF creates a static file, not an interactive report, and is not a sharing method. Option B is incorrect because external users need to be set up as guests or use publish to web; a direct link alone will not work without proper authentication. Option D is incorrect because embedding in SharePoint Online requires the external user to have access to the SharePoint site, which typically involves additional setup such as guest access.
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Last reviewed: Jun 21, 2026
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