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MS-900 Practice Question: During requirements gathering, an IT manager says…
During requirements gathering, an IT manager says the organization must allow a junior admin to read tenant configuration without making changes. Microsoft 365 licensing, admin, or support concept is most relevant?
⚠ Common exam trap
Candidates often confuse Global Reader with other read-only roles like Security Reader or Compliance Reader, but Global Reader is the only role that provides comprehensive read-only access to all tenant configuration settings across Microsoft 365.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Global Reader
The Global Reader role in Microsoft Entra ID (formerly Azure AD) is specifically designed for read-only access to tenant configuration and settings across Microsoft 365 services. It allows a junior admin to view all administrative settings without the ability to make any changes, directly matching the requirement for read-only tenant configuration access.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Microsoft Forms
Why it's wrong here
Microsoft Forms is an end-user productivity app for building online surveys, quizzes, and polls, and it stores responses in Excel spreadsheets. It has no integration with Microsoft 365 tenant administration, licensing, or identity management. Therefore, it cannot provide an IT manager with any visibility into user license counts or support status, so it fails the stated requirement.
- ✗
Microsoft Whiteboard
Why it's wrong here
Microsoft Whiteboard is a digital drawing and visual collaboration tool that lets users brainstorm with sticky notes and freehand sketches. It is a client-side application with no access to tenant configuration, Microsoft Entra ID, or subscription licensing data. Since it provides no administrative read capability, it cannot satisfy a licensing and support requirements gathering task.
- ✓
Global Reader
Why this is correct
Global Reader is the appropriate choice because it provides broad read-only access to all Microsoft 365 admin centers, including user license assignments, security settings, and service health. This role allows an IT manager to gather requirements and audit the tenant without risking accidental changes, embodying least privilege. In contrast, a Global Administrator would have write access and is not needed for read-only visibility.
- ✗
Microsoft Stream
Why it's wrong here
Microsoft Stream is the enterprise video hosting service for uploading, organizing, and playing recorded videos, and it includes a Stream-specific admin role for managing video content. That admin scope is limited to media and does not include Windows, Microsoft 365 licenses, or user account settings. Using Stream here would be a domain mismatch, as the manager needs tenant-wide read-only oversight, not video management.
Go deeper
Related to this question
Learn chapter
Microsoft 365 Licensing Plans
Key term
Tenant
A dedicated and isolated instance of Microsoft Entra ID that an organization receives when signing up for a Microsoft cloud service.
Key term
Microsoft Entra ID
Microsoft Entra ID is a cloud-based identity and access management service that lets employees sign in and access resources both inside and outside of your organization.
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JA
Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
This MS-900 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the MS-900 exam.