This MS-900 practice question tests your understanding of describe security, compliance, privacy, and trust in microsoft 365. Match the stated requirement to the specific cloud service, access model, or configuration option — many options are valid in isolation but not for this scenario. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
A healthcare organization must encrypt outbound email automatically when a message contains passport numbers. Which two Microsoft Purview capabilities are commonly combined? (Choose two.)
Microsoft Planner
Why wrong: Planner manages team tasks, not email protection.
Data Loss Prevention (DLP)
DLP detects sensitive information and can trigger actions.
Microsoft Purview Message Encryption
Message Encryption protects email sent to internal or external recipients.
Microsoft Viva Engage
Why wrong: Viva Engage supports communities, not email encryption.
Answer choices
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
Data Loss Prevention (DLP)
Data Loss Prevention (DLP) is the correct answer because it provides the policy engine that detects sensitive information, such as passport numbers, in outbound email. When a DLP rule matches, it can trigger automatic encryption of the message using Microsoft Purview Message Encryption, ensuring the email is protected before leaving the organization.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
For each option: why learners choose it and why it is or isn't the right answer here.
Microsoft Planner
Why it's wrong here
Planner manages team tasks, not email protection.
Data Loss Prevention (DLP)
Why this is correct
DLP detects sensitive information and can trigger actions.
Related concept
Read the scenario before looking for a memorised answer.
Microsoft Purview Message Encryption
Why this is correct
Message Encryption protects email sent to internal or external recipients.
Related concept
Read the scenario before looking for a memorised answer.
Microsoft Viva Engage
Why it's wrong here
Viva Engage supports communities, not email encryption.
Common exam traps
The trap here is that candidates often confuse Microsoft Purview Message Encryption as a standalone solution, forgetting that it requires a DLP policy to automatically detect and trigger the encryption action.
Detailed technical explanation
Under the hood, DLP uses deep content analysis via sensitive information types (e.g., regex patterns for passport numbers) and condition-based rules. When a DLP rule triggers encryption, it applies Azure Rights Management (RMS) templates to the message, wrapping it in an encrypted HTML attachment that requires authenticated access via a web portal or Outlook client. In a real-world scenario, a healthcare organization might combine DLP with Message Encryption to meet HIPAA requirements for protecting personally identifiable information (PII) in transit.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
A cloud solutions architect for a retail company is evaluating services for a new workload. The correct answer here reflects best practice for the specific scenario described — not a general cloud recommendation. Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option. Cloud exam questions reward reading the constraint carefully: the same technology can be right or wrong depending on the use case.
What to study next
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FAQ
Describe security, compliance, privacy, and trust in Microsoft 365 — This question tests Describe security, compliance, privacy, and trust in Microsoft 365 — Read the scenario before looking for a memorised answer..
The correct answer is: Data Loss Prevention (DLP) — Data Loss Prevention (DLP) is the correct answer because it provides the policy engine that detects sensitive information, such as passport numbers, in outbound email. When a DLP rule matches, it can trigger automatic encryption of the message using Microsoft Purview Message Encryption, ensuring the email is protected before leaving the organization.
Identify which exam domain this question belongs to, review the core concept, then practise similar questions from the same domain.
Read the scenario before looking for a memorised answer.
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Last reviewed: Jun 11, 2026
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