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MS-900 Practice Question: A company with 40 users needs email, Teams, web…
A company with 40 users needs email, Teams, web Office apps, and cloud file storage but not desktop Office apps. Which option best matches the requirement?
⚠ Common exam trap
Test-takers frequently confuse Microsoft 365 Business Basic with Microsoft 365 Business Standard (which includes desktop Office apps), or mistakenly think a free personal account can serve business needs, overlooking the lack of centralized administration, business-grade security, and collaboration features like Teams.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Microsoft 365 Business Basic
Microsoft 365 Business Basic provides Exchange Online for email, Teams for collaboration, web versions of Office apps (Word, Excel, PowerPoint), and OneDrive for cloud file storage — all without including desktop Office apps. This plan is designed specifically for organizations that need cloud productivity tools but not locally installed Office applications, matching the 40-user requirement exactly.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
A free personal Microsoft account only
Why it's wrong here
A free Microsoft account is a consumer identity that grants access to personal Outlook.com, consumer Teams, and web apps, but it cannot create or manage an Microsoft Entra ID tenant, enforce admin policies, or provide commercial licensing. Without an organizational tenant, the company cannot provision Exchange Online mailboxes for custom domains, add users as licensed employees, or meet compliance obligations. It therefore fails every core requirement of email, Teams, and web Office apps for a business.
- ✓
Microsoft 365 Business Basic
Why this is correct
Microsoft 365 Business Basic is a commercial plan that includes Exchange Online for hosted email, Microsoft Teams, SharePoint Online, OneDrive for Business, and browser-based (web/mobile) versions of Office apps like Word, Excel, and PowerPoint. For 40 users, it provides an Microsoft Entra ID-backed tenant with centralized admin, user management, security, and compliance features. Because the requirement mentions web Office apps rather than desktop installations, this plan is the most appropriate and cost-effective choice, and it is the correct answer.
- ✗
Azure Virtual Desktop only
Why it's wrong here
Azure Virtual Desktop is an IaaS/PaaS service that virtualizes Windows desktops and apps, delivered via the Azure portal. It does not include licenses for Exchange Online, Microsoft Teams, or the Office productivity suite—those are separate Microsoft 365 subscriptions. Even if the company deploys AVD, it would still need to purchase a Microsoft 365 or Office 365 plan for email and Teams, making AVD alone insufficient for this scenario.
- ✗
Microsoft Defender for Cloud only
Why it's wrong here
Microsoft Defender for Cloud is a cloud security posture management (CSPM) and workload protection service for Azure and hybrid workloads, not a bundling of email, collaboration, or Office productivity tools. It provides threat detection and security recommendations for virtual machines and databases, but it has no mailbox service, team messaging, or Office online apps. Therefore it cannot address the company's stated need for email, Teams, and web Office apps.
Go deeper
Related to this question
Learn chapter
M365 Business Basic, Standard, Premium vs E3/E5
Key term
User
A user is any person, system, or device that interacts with an IT service, resource, or identity system, typically authenticated through credentials and authorized to perform specific actions.
Key term
Collaboration
Collaboration in Microsoft 365 refers to the integrated tools and services that enable people to work together in real time, share information, and coordinate tasks from anywhere.
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JA
Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
This MS-900 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the MS-900 exam.