Question 226 of 975

Manage compliance by using Microsoft Purview →mediumMultiple ChoiceObjective-mapped

MS-102 Manage compliance by using Microsoft Purview Practice Question

This MS-102 practice question tests your understanding of manage compliance by using microsoft purview. Read the scenario carefully and evaluate each option against the stated constraints before committing to an answer. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.

A compliance officer needs to retain all documents in a SharePoint Online site associated with the Finance department for 7 years, and after that automatically delete them. During the retention period, users must not be able to edit or delete the documents. Which solution should they use?

Question 1mediummultiple choice

Full question →

A
Create a retention policy scoped to the site with 'Retain as records' action
Why wrong: Retention policies can block deletion but not prevent edits; only records management labels can restrict editing.
B
Create a retention label with 'Retain as regulatory records' and publish it to the site, then use auto-apply based on site location
A regulatory records label prevents editing and deletion, and auto-apply policies can apply the label to all documents in the site automatically.
C
Create a sensitivity label with 'Retain as records' and apply it manually
Why wrong: Sensitivity labels are for protection (e.g., encryption), not for retention and records management.
D
Create a litigation hold for the site
Why wrong: Litigation hold preserves content indefinitely but cannot enforce automatic deletion after 7 years or prevent users from editing.

Full breakdown with real-world context →

Answer choices

Why each option matters

Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.

Correct answer & explanation

✓

Create a retention label with 'Retain as regulatory records' and publish it to the site, then use auto-apply based on site location

Option B is correct because a retention label with 'Retain as regulatory records' locks the document against editing or deletion during the retention period, and auto-applying the label based on site location ensures all documents in the Finance site inherit the 7-year retention and automatic deletion. This meets the compliance officer's requirement for immutable retention and automatic disposal without manual user intervention.

Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.

Answer analysis

Option-by-option breakdown

For each option: why learners choose it and why it is or isn't the right answer here.

✗
Create a retention policy scoped to the site with 'Retain as records' action
Why it's wrong here
Retention policies can block deletion but not prevent edits; only records management labels can restrict editing.
✓
Create a retention label with 'Retain as regulatory records' and publish it to the site, then use auto-apply based on site location
Why this is correct
A regulatory records label prevents editing and deletion, and auto-apply policies can apply the label to all documents in the site automatically.
Related concept
Read the scenario before looking for a memorised answer.
✗
Create a sensitivity label with 'Retain as records' and apply it manually
Why it's wrong here
Sensitivity labels are for protection (e.g., encryption), not for retention and records management.
✗
Create a litigation hold for the site
Why it's wrong here
Litigation hold preserves content indefinitely but cannot enforce automatic deletion after 7 years or prevent users from editing.

Common exam traps

Common exam trap: answer the scenario, not the keyword

The trap here is confusing 'Retain as records' (which only prevents deletion after the retention period) with 'Retain as regulatory records' (which prevents editing and deletion during the entire retention period), leading candidates to incorrectly choose Option A.

Detailed technical explanation

How to think about this question

Under the hood, 'Regulatory records' (also known as 'Regulatory Records' in Microsoft Purview) use a locked label that invokes a compliance record lock, making the content immutable and blocking any edits or deletions even by administrators. Auto-apply policies based on site location use a KQL query to target all content in a specific SharePoint site, ensuring the label is applied at creation time without user action. This is distinct from 'Records' labels, which allow editing until the label is applied and can be unlocked by an admin.

KKey Concepts to Remember

Read the scenario before looking for a memorised answer.
Find the constraint that changes the correct option.
Eliminate answers that are true in general but not in this case.

TExam Day Tips

Watch for words such as best, first, most likely and least administrative effort.
Review why wrong options are wrong, not only why the correct option is correct.

Key takeaway

Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.

Real-world example

How this comes up in practice

A company's IT admin needs to give a contractor read-only access to production logs without sharing account credentials. Using role-based access control (RBAC) and temporary scoped permissions — not a permanent shared password — is the correct pattern. Questions like this test whether you can apply least-privilege access across cloud identity services.

What to study next

Got this wrong? Here's your next step.

Identify which exam domain this question belongs to, review the core concept, then practise similar questions from the same domain.

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FAQ

Questions learners often ask

What does this MS-102 question test?

Manage compliance by using Microsoft Purview — This question tests Manage compliance by using Microsoft Purview — Read the scenario before looking for a memorised answer..

What is the correct answer to this question?

The correct answer is: Create a retention label with 'Retain as regulatory records' and publish it to the site, then use auto-apply based on site location — Option B is correct because a retention label with 'Retain as regulatory records' locks the document against editing or deletion during the retention period, and auto-applying the label based on site location ensures all documents in the Finance site inherit the 7-year retention and automatic deletion. This meets the compliance officer's requirement for immutable retention and automatic disposal without manual user intervention.

What should I do if I get this MS-102 question wrong?

Identify which exam domain this question belongs to, review the core concept, then practise similar questions from the same domain.

What is the key concept behind this question?

Read the scenario before looking for a memorised answer.

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