Question 800 of 1,411

Describe the capabilities of Microsoft compliance solutions →mediumMultiple ChoiceObjective-mapped

Quick Answer

The answer is Microsoft Purview Data Loss Prevention (DLP). This is the correct choice because DLP policies are purpose-built to detect sensitive data like financial account numbers in transit, allowing you to block sharing sensitive financial data via email with DLP by applying conditions that trigger a policy tip to warn the sender and automatically block the message if it is sent externally. On the SC-900 exam, this scenario tests your understanding of how DLP enforces data governance across communication channels, often appearing as a scenario-based question where you must distinguish DLP from solutions like Information Barriers or Microsoft Purview Message Encryption. A common trap is confusing DLP with Azure Information Protection, but remember: DLP acts on data in motion (email) with real-time warnings and blocks, while AIP focuses on classification and labeling. Memory tip: DLP = Detect, Warn, Block—think of it as a digital security guard that stops the email before it leaves the building.

SC-900 Practice Question: Describe the capabilities of Microsoft compliance solutions

This SC-900 practice question tests your understanding of describe the capabilities of microsoft compliance solutions. This is a configuration task: choose the command set that satisfies every stated requirement. Small differences — like 'secret' vs 'password' or 'transport input ssh' vs 'all' — change whether the answer is correct. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.

A financial institution uses Microsoft 365 and needs to prevent employees from accidentally sharing sensitive financial data (e.g., account numbers) via email. They also need to inform the sender with a policy tip if they attempt to send such data and block the email if it's shared externally. Which Microsoft Purview solution should they use?

Question 1mediummultiple choice

Full question →

A
Data Loss Prevention (DLP)
DLP policies can automatically identify, monitor, and protect sensitive information, including providing user notifications (policy tips) and blocking actions when sensitive data is shared in violation of policy.
B
Information Protection (Sensitivity labels)
Why wrong: Sensitivity labels allow classification and protection of data (e.g., encryption, watermarks), but they do not natively provide real-time policy tips or automatic blocking of email messages based on content detection.
C
Communication Compliance
Why wrong: Communication Compliance is designed to detect policy violations such as harassment, threats, or regulatory non-compliance in communications. It does not focus on preventing data loss or providing email policy tips.
D
Records Management
Why wrong: Records Management deals with retention and disposition of content for compliance and legal purposes. It does not include the ability to inspect content and block sharing in real time.

Full breakdown with real-world context →

Answer choices

Why each option matters

Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.

Correct answer & explanation

✓

Data Loss Prevention (DLP)

Microsoft Purview Data Loss Prevention (DLP) is the correct solution because it is specifically designed to detect, warn, and block the accidental sharing of sensitive data—such as financial account numbers—via email. DLP policies can be configured with conditions that trigger a policy tip to inform the sender and automatically block the email if it is sent externally, meeting both requirements.

Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.

Answer analysis

Option-by-option breakdown

For each option: why learners choose it and why it is or isn't the right answer here.

✓
Data Loss Prevention (DLP)
Why this is correct
DLP policies can automatically identify, monitor, and protect sensitive information, including providing user notifications (policy tips) and blocking actions when sensitive data is shared in violation of policy.
Related concept
Read the scenario before looking for a memorised answer.
✗
Information Protection (Sensitivity labels)
Why it's wrong here
Sensitivity labels allow classification and protection of data (e.g., encryption, watermarks), but they do not natively provide real-time policy tips or automatic blocking of email messages based on content detection.
✗
Communication Compliance
Why it's wrong here
Communication Compliance is designed to detect policy violations such as harassment, threats, or regulatory non-compliance in communications. It does not focus on preventing data loss or providing email policy tips.
✗
Records Management
Why it's wrong here
Records Management deals with retention and disposition of content for compliance and legal purposes. It does not include the ability to inspect content and block sharing in real time.

Common exam traps

Common exam trap: answer the scenario, not the keyword

The trap here is that candidates often confuse Information Protection (sensitivity labels) with DLP, not realizing that sensitivity labels handle classification and encryption of data at rest, while DLP is the solution for monitoring and controlling data in motion (e.g., email) with real-time user notifications and blocking.

Detailed technical explanation

How to think about this question

Under the hood, Microsoft Purview DLP uses deep content analysis via exact data match (EDM) and machine learning classifiers to identify sensitive information types (e.g., ABA routing numbers, credit card numbers). When a user attempts to send an email containing such data, the DLP engine evaluates the policy rules in real time, injecting a policy tip into the Outlook client via the Exchange Online transport pipeline, and can enforce actions like blocking the message with a non-delivery report (NDR) if the recipient is external.

KKey Concepts to Remember

Read the scenario before looking for a memorised answer.
Find the constraint that changes the correct option.
Eliminate answers that are true in general but not in this case.

TExam Day Tips

Watch for words such as best, first, most likely and least administrative effort.
Review why wrong options are wrong, not only why the correct option is correct.

Key takeaway

Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.

Real-world example

How this comes up in practice

A cloud solutions architect for a retail company is evaluating services for a new workload. The correct answer here reflects best practice for the specific scenario described — not a general cloud recommendation. Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option. Cloud exam questions reward reading the constraint carefully: the same technology can be right or wrong depending on the use case.

What to study next

Got this wrong? Here's your next step.

Identify which exam domain this question belongs to, review the core concept, then practise similar questions from the same domain.

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FAQ

Questions learners often ask

What does this SC-900 question test?

Describe the capabilities of Microsoft compliance solutions — This question tests Describe the capabilities of Microsoft compliance solutions — Read the scenario before looking for a memorised answer..

What is the correct answer to this question?

The correct answer is: Data Loss Prevention (DLP) — Microsoft Purview Data Loss Prevention (DLP) is the correct solution because it is specifically designed to detect, warn, and block the accidental sharing of sensitive data—such as financial account numbers—via email. DLP policies can be configured with conditions that trigger a policy tip to inform the sender and automatically block the email if it is sent externally, meeting both requirements.

What should I do if I get this SC-900 question wrong?

Identify which exam domain this question belongs to, review the core concept, then practise similar questions from the same domain.

What is the key concept behind this question?

Read the scenario before looking for a memorised answer.

About these practice questions

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Same concept, more angles

1 more ways this is tested on SC-900

These questions test the same concept from different angles. Work through them to make sure you can recognise it however the exam phrases it.

Variation 1. A healthcare organization uses Microsoft 365. They need to prevent employees from sharing emails or documents that contain patient medical record numbers (MRNs) with external recipients. If an attempt is made, the message should be blocked and the sender should receive a policy tip notification. Which Microsoft Purview solution should they configure?

medium

A.Data Lifecycle Management
B.Records Management
✓ C.Data Loss Prevention (DLP)
D.Information Protection

Why C: Data Loss Prevention (DLP) is the correct solution because it is specifically designed to detect and block the sharing of sensitive information, such as patient medical record numbers (MRNs), with external recipients. DLP policies can be configured to scan emails and documents for patterns (e.g., regex for MRNs), block the transmission, and display a policy tip notification to the sender, meeting all requirements.

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Question Discussion

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This SC-900 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the SC-900 exam.