Valid Ways to Share a Canvas App Power Apps
Which TWO are valid ways to share a canvas app with other users in your organization?
Quick Answer
Sharing a canvas app in Power Apps really only has two supported paths, and both are covered here: sharing directly from the Power Apps maker portal, which is the standard mechanism where an owner grants other users or security groups access and the app then appears in their Power Apps list, and embedding the app as a tab within Microsoft Teams, which surfaces that same shared app inside a channel or chat for easier day-to-day access. Both routes ultimately rely on the same underlying sharing and permission model, since Teams embedding doesn't bypass it, it just changes where users encounter the app. That's why options like publishing to a SharePoint list, sending a direct link to the .msapp file, or emailing the app as an attachment don't work: a canvas app isn't a standalone file that travels outside the platform, and none of those approaches touches the actual permission system that determines who can open the app. The .msapp file in particular is a build artifact used for import and export, not something a user can click to launch a live app. When a question offers you ways to share an app, favor answers that go through the platform's own sharing and permission mechanism and be suspicious of any option that treats the app like a portable file sent outside the system.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Share directly from the Power Apps maker portal
Correct: B and C. The two valid ways to share a canvas app with other users in your organization are: sharing directly from the Power Apps maker portal (B) and embedding the app in Microsoft Teams (C). Sharing directly from the maker portal is the standard method, and embedding in Teams allows users to access the app within the Teams interface. Option A is incorrect because publishing to a SharePoint list is not a sharing method for canvas apps; that's for SharePoint lists themselves. Option D is incorrect because providing a direct link to the .msapp file is not supported; users need a proper share link or must be added to the app's permissions. Option E is incorrect because sending the app file as an email attachment is not possible; the app file is not a standalone executable.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Publish the app to a SharePoint list
Why it's wrong here
Apps are not published to SharePoint lists.
- ✓
Share directly from the Power Apps maker portal
Why this is correct
You can share by entering user emails or security groups in the portal.
- ✓
Embed the app in Microsoft Teams
Why this is correct
Apps can be added as tabs in Teams for sharing.
- ✗
Provide a direct link to the .msapp file
Why it's wrong here
.msapp files are not directly accessible by end users.
- ✗
Send the app file as an email attachment
Why it's wrong here
Power Apps does not support sharing via email attachments.
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Same concept, more angles
2 more ways this is tested on PL-900
These questions test the same concept from different angles. Work through them to make sure you can recognise it however the exam phrases it.
Variation 1. Which TWO of the following are valid ways to share a canvas app with other users? (Choose TWO.)
medium- A.Share the app with a distribution group.
- B.Share the app with everyone in the organization by selecting 'Everyone' in the share settings.
- ✓ C.Share the app with a security group.
- D.Share the app with a Microsoft 365 group.
- ✓ E.Share the app with individual users by entering their email addresses.
Why C: Correct answers: C and E. Option C: Sharing with a security group is a valid method for canvas apps. Option E: Sharing with individual users by entering their email addresses is the most common and straightforward method. Option A is wrong because sharing with a distribution group is not supported; security groups or Microsoft 365 groups can be used. Option B is wrong because sharing with 'Everyone' in the organization is not supported for canvas apps without premium licensing. Option D is wrong because sharing with a Microsoft 365 group is not directly supported; you can share with the group's members individually or use a security group.
Variation 2. Which TWO are valid ways to share a canvas app with other users in your organization? (Select two.)
medium- A.Send a direct link to the app via email before publishing
- ✓ B.Add users to a security group that has been granted access to the app
- ✓ C.Share the app directly with individual users or Microsoft Entra ID groups
- D.Generate a public URL that anyone in the organization can use
- E.Export the app as a .msapp file and email it to users
Why B: Adding users to a security group that has been granted access to the app is a valid way to share. Option C is correct because sharing the app directly with individual users or Microsoft Entra ID groups is the primary sharing method. Option A is wrong because the app must be published before sharing a link. Option D is wrong because Power Apps does not generate public URLs for sharing. Option E is wrong because exporting as a .msapp file is for transferring between environments, not for sharing with users.
JA
Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
This PL-900 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PL-900 exam.