Quick Answer
The answer is to create a workspace app and grant the group Viewer access. This is the most efficient method because a Power BI app packages dashboards and reports into a single, consumable experience for a large audience, while the Viewer role strictly limits permissions to read-only—preventing any editing, sharing, or resharing of content. On the Microsoft Power BI Data Analyst PL-300 exam, this scenario tests your understanding of scalable content distribution versus ad-hoc sharing; a common trap is confusing the Viewer role with the Member or Contributor roles, which allow editing and sharing. Remember that for a large group with no edit or share rights, you always want an app with Viewer access, not a direct share or a public web publish. A quick memory tip: "App for the masses, Viewer for the passes"—the app delivers the content, and Viewer ensures no one passes it along.
This PL-300 practice question tests your understanding of manage and secure power bi. Read the scenario carefully and evaluate each option against the stated constraints before committing to an answer. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
You need to share a Power BI dashboard with a large group of users in your organization. The users should not be able to edit the dashboard or share it with others. What is the most efficient method?
Add all users as Members of the workspace.
Why wrong: Incorrect. Members can edit and share.
Share the dashboard directly with each user's email address.
Why wrong: Incorrect. Not scalable.
Publish the dashboard to the web.
Why wrong: Incorrect. Makes data public.
Create a workspace app and grant the group Viewer access.
Correct. Scalable and read-only.
Answer choices
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
Create a workspace app and grant the group Viewer access.
Option D is correct because creating a workspace app and granting Viewer access to the group is the most scalable and manageable approach. Option A is wrong because sharing via email is not scalable. Option B is wrong because publish to web is public. Option C is wrong because granting Member role allows editing and sharing.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
For each option: why learners choose it and why it is or isn't the right answer here.
Add all users as Members of the workspace.
Why it's wrong here
Incorrect. Members can edit and share.
Share the dashboard directly with each user's email address.
Why it's wrong here
Incorrect. Not scalable.
Publish the dashboard to the web.
Why it's wrong here
Incorrect. Makes data public.
Create a workspace app and grant the group Viewer access.
Why this is correct
Correct. Scalable and read-only.
Related concept
Read the scenario before looking for a memorised answer.
Common exam traps
Many certification questions include familiar terms but test a specific constraint. Read the exact wording before choosing an answer that is generally true but wrong for this case.
Detailed technical explanation
This question should be treated as a scenario, not a definition check. Identify the problem, the constraint and the best action. Then compare each option against those facts.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
A company's IT admin needs to give a contractor read-only access to production logs without sharing account credentials. Using role-based access control (RBAC) and temporary scoped permissions — not a permanent shared password — is the correct pattern. Questions like this test whether you can apply least-privilege access across cloud identity services.
What to study next
Identify which PL-300 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
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FAQ
Manage and secure Power BI — This question tests Manage and secure Power BI — Read the scenario before looking for a memorised answer..
The correct answer is: Create a workspace app and grant the group Viewer access. — Option D is correct because creating a workspace app and granting Viewer access to the group is the most scalable and manageable approach. Option A is wrong because sharing via email is not scalable. Option B is wrong because publish to web is public. Option C is wrong because granting Member role allows editing and sharing.
Identify which PL-300 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
Read the scenario before looking for a memorised answer.
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Last reviewed: Jun 21, 2026
This PL-300 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PL-300 exam.
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