The answer is to disable the 'Share content with external users' setting in the Power BI admin portal. This tenant-level setting directly controls whether users can share reports and dashboards with people outside your organization, so turning it off effectively prevents external sharing. On the PL-300 exam, this question tests your understanding of tenant settings under the "Export and sharing" section, which is a common area for scenario-based questions. A frequent trap is confusing this with the 'Publish to web' setting, which creates public embed codes, or 'Export to Excel,' which is about data export, not sharing. Remember that external sharing is about inviting guests via email, not embedding or exporting. A useful memory tip: think of "external sharing" as "guest access"—if you want to lock the door to outsiders, disable the setting that says "Share content with external users."
PL-300 Manage and secure Power BI Practice Question
This PL-300 practice question tests your understanding of manage and secure power bi. This is a configuration task: choose the command set that satisfies every stated requirement. Small differences — like 'secret' vs 'password' or 'transport input ssh' vs 'all' — change whether the answer is correct. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
You need to prevent users from sharing Power BI reports with people outside your organization. What should you configure in the Power BI admin portal?
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Disable the 'Share content with external users' setting.
Option D is correct because the 'Share content with external users' tenant setting controls whether users can share reports and dashboards with external users. Disabling this setting prevents external sharing. Option A is wrong because 'Export to Excel' is a separate setting. Option B is wrong because 'Publish to web' is for public embedding. Option C is wrong because 'Create email subscriptions' does not control external sharing.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
✓
Disable the 'Share content with external users' setting.
Why this is correct
This setting directly controls the ability to share with external users.
Related concept
Read the scenario before looking for a memorised answer.
✗
Disable the 'Export to Excel' setting.
Why it's wrong here
This setting controls export, not sharing.
✗
Disable the 'Publish to web' setting.
Why it's wrong here
This setting controls public embedding, not sharing with external users.
✗
Disable the 'Allow users to create email subscriptions' setting.
Why it's wrong here
This setting controls subscriptions, not external sharing.
Common exam traps
Common exam trap: answer the scenario, not the keyword
Many certification questions include familiar terms but test a specific constraint. Read the exact wording before choosing an answer that is generally true but wrong for this case.
Detailed technical explanation
How to think about this question
This question should be treated as a scenario, not a definition check. Identify the problem, the constraint and the best action. Then compare each option against those facts.
KKey Concepts to Remember
Read the scenario before looking for a memorised answer.
Find the constraint that changes the correct option.
Eliminate answers that are true in general but not in this case.
Use explanations to understand the rule behind the answer.
TExam Day Tips
→Underline the problem statement mentally.
→Watch for words such as best, first, most likely and least administrative effort.
→Review why wrong options are wrong, not only why the correct option is correct.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
How this comes up in practice
A cloud solutions architect for a retail company is evaluating services for a new workload. The correct answer here reflects best practice for the specific scenario described — not a general cloud recommendation. Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option. Cloud exam questions reward reading the constraint carefully: the same technology can be right or wrong depending on the use case.
What to study next
Got this wrong? Here's your next step.
Identify which PL-300 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
Manage and secure Power BI — This question tests Manage and secure Power BI — Read the scenario before looking for a memorised answer..
What is the correct answer to this question?
The correct answer is: Disable the 'Share content with external users' setting. — Option D is correct because the 'Share content with external users' tenant setting controls whether users can share reports and dashboards with external users. Disabling this setting prevents external sharing. Option A is wrong because 'Export to Excel' is a separate setting. Option B is wrong because 'Publish to web' is for public embedding. Option C is wrong because 'Create email subscriptions' does not control external sharing.
What should I do if I get this PL-300 question wrong?
Identify which PL-300 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
What is the key concept behind this question?
Read the scenario before looking for a memorised answer.
About these practice questions
Courseiva creates original exam-style practice questions with explanations and wrong-answer analysis. It does not publish real exam questions, exam dumps, or protected exam content. Learn why practice questions differ from exam dumps →
These questions test the same concept from different angles. Work through them to make sure you can recognise it however the exam phrases it.
Variation 1. You manage a Power BI tenant. You need to prevent users from sharing reports with external users. Which THREE actions should you take?
hard
✓ A.Create a Microsoft Entra ID conditional access policy to block external users.
✓ B.Disable 'Publish to web' in the admin portal.
✓ C.In the Power BI admin portal, disable 'Share content with external users'.
D.Disable 'Create app workspaces' for non-admins.
E.Disable 'Export to Excel' for all reports.
Why A: Options A, B, and D are correct. Disable sharing with external users in the tenant settings, disable embed codes to prevent public sharing, and use Microsoft Entra ID conditional access to block external access. Option C is wrong because that setting controls publish to web, not sharing. Option E is wrong because that setting controls export, not sharing.
Last reviewed: Jun 21, 2026
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This PL-300 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PL-300 exam.
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