Quick Answer
The answer is the 'Export data' tenant setting. This setting specifically controls whether users can export the underlying data from a Power BI report, such as the raw rows and columns used to build visuals, rather than just exporting the report visuals themselves. Disabling this toggle in the tenant settings under Export and sharing settings prevents users from using the "Export underlying data" option in the Power BI service. On the PL-300 exam, this question tests your understanding of the distinction between exporting report artifacts (like PowerPoint, PDF, or MHTML exports of the visual layout) versus exporting the dataset's raw data, which is a common point of confusion. A frequent trap is selecting "Export reports as PowerPoint" or "PDF," but those only export the report's static visuals, not the underlying data. To remember: think of "data" as the raw numbers behind the charts—only the setting with "data" in its name controls that export.
This PL-300 practice question tests your understanding of manage and secure power bi. Read the scenario carefully and evaluate each option against the stated constraints before committing to an answer. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
You are a Power BI administrator. You need to prevent users from exporting underlying data from reports. Which tenant setting should you disable?
'Export data'
This setting controls exporting underlying data.
'Export reports as PowerPoint presentations'
Why wrong: This exports the report visual, not underlying data.
'Export reports as PDF files'
Why wrong: This exports a static PDF of the report.
'Export reports as MHTML files'
Why wrong: This exports a web archive format.
Answer choices
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
'Export data'
Option A is correct because 'Export data' controls the ability to export underlying data. Option B is wrong because 'Export reports as PowerPoint' is for exporting the report itself. Option C is wrong because 'Export reports as PDF' is for static exports. Option D is wrong because 'Export reports as MHTML' is also for report export.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
For each option: why learners choose it and why it is or isn't the right answer here.
'Export data'
Why this is correct
This setting controls exporting underlying data.
Related concept
Read the scenario before looking for a memorised answer.
'Export reports as PowerPoint presentations'
Why it's wrong here
This exports the report visual, not underlying data.
'Export reports as PDF files'
Why it's wrong here
This exports a static PDF of the report.
'Export reports as MHTML files'
Why it's wrong here
This exports a web archive format.
Common exam traps
Many certification questions include familiar terms but test a specific constraint. Read the exact wording before choosing an answer that is generally true but wrong for this case.
Detailed technical explanation
This question should be treated as a scenario, not a definition check. Identify the problem, the constraint and the best action. Then compare each option against those facts.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
A cloud solutions architect for a retail company is evaluating services for a new workload. The correct answer here reflects best practice for the specific scenario described — not a general cloud recommendation. Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option. Cloud exam questions reward reading the constraint carefully: the same technology can be right or wrong depending on the use case.
What to study next
Identify which PL-300 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
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FAQ
Manage and secure Power BI — This question tests Manage and secure Power BI — Read the scenario before looking for a memorised answer..
The correct answer is: 'Export data' — Option A is correct because 'Export data' controls the ability to export underlying data. Option B is wrong because 'Export reports as PowerPoint' is for exporting the report itself. Option C is wrong because 'Export reports as PDF' is for static exports. Option D is wrong because 'Export reports as MHTML' is also for report export.
Identify which PL-300 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
Read the scenario before looking for a memorised answer.
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Last reviewed: Jun 21, 2026
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