MS-900 Describe Microsoft 365 apps and services Practice Question
A user wants to schedule a meeting with colleagues and automatically record the meeting for later viewing. Which Microsoft 365 apps should they use?
⚠ Common exam trap
It's easy for candidates to think Microsoft Stream alone is sufficient for recording, but Stream is only the storage/playback service, not the app that schedules or conducts the meeting with recording capability.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Microsoft Outlook and Microsoft Teams
Microsoft Outlook is used to schedule the meeting and send invitations, while Microsoft Teams provides the platform to conduct the online meeting with the capability to automatically record the session. The recording is saved to Microsoft Stream (or OneDrive/SharePoint depending on the version), but the core apps for scheduling and recording are Outlook and Teams.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Microsoft SharePoint and Microsoft Viva Topics
Why it's wrong here
SharePoint is a document management and intranet platform that enables team sites and file collaboration, while Viva Topics uses AI to curate knowledge cards and subject matter expertise. Neither component provides calendar functionality or meeting scheduling capabilities, so this pairing cannot create a meeting invitation or automatically record a session. They are designed for content organization and knowledge discovery, not for time-based collaboration.
- ✗
Microsoft Viva Engage and Microsoft Forms
Why it's wrong here
Viva Engage (formerly Yammer) is an enterprise social network for communities and company-wide conversations, and Microsoft Forms is a tool for building surveys, quizzes, and polls. Neither offers a calendar or meeting scheduling service; Forms only aggregates responses and Engage only hosts discussion threads. Therefore, this combination cannot generate a meeting invite or capture a meeting recording.
- ✗
Microsoft OneDrive and Microsoft Stream
Why it's wrong here
OneDrive is a personal cloud storage service for syncing and sharing files, whereas Microsoft Stream is a video hosting and playback platform. Although Stream may store recorded meeting videos, it does not contain scheduling logic or the ability to send calendar invitations to attendees. This pair covers storage and content delivery but not the meeting lifecycle itself.
- ✓
Microsoft Outlook and Microsoft Teams
Why this is correct
Outlook integrates with Exchange Online to provide a shared calendar, meeting invitation workflow, and attendee availability tracking. Microsoft Teams provides the online meeting infrastructure, including audio/video conferencing, meeting recording, and live captions. Together, they automate the entire process: Outlook schedules the meeting with calendar invites, and Teams can be set to record the session for later access.
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Microsoft Teams Phone and Calling Plans
Key term
Microsoft 365
Microsoft 365 is a subscription-based cloud service from Microsoft that combines productivity tools like Office apps with security, device management, and online storage.
Key term
Microsoft Teams
Microsoft Teams is a collaboration platform that integrates chat, video meetings, file storage, and application integration into a single workspace, primarily used within the Microsoft 365 ecosystem.
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JA
Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
This MS-900 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the MS-900 exam.