Question 124 of 985

Describe security, compliance, privacy, and trust in Microsoft 365 →hardMultiple SelectObjective-mapped

MS-900 Practice Question: Describe security, compliance, privacy, and trust in Microsoft 365

This MS-900 practice question tests your understanding of describe security, compliance, privacy, and trust in microsoft 365. Read the scenario carefully and evaluate each option against the stated constraints before committing to an answer. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.

A multinational corporation must comply with GDPR. They need to ensure that personal data of EU residents is retained for a specific period and then securely deleted. Additionally, they must be able to respond to data subject access requests (DSARs) within 30 days by finding and exporting relevant data. Which two Microsoft Purview solutions should they use together? (Choose two.)

Question 1hardmulti select

Read the full NAT/PAT explanation →

A
Retention policies
Retention policies can automatically retain personal data for a defined period and then delete it, meeting GDPR retention and erasure obligations.
B
Data Lifecycle Management (via sensitivity labels)
Why wrong: Data Lifecycle Management is implemented through labels and auto-labeling policies; while it assists in lifecycle management, retention policies are the primary solution for automatic retention and deletion across workloads.
C
eDiscovery (Premium)
eDiscovery (Premium) allows you to search, hold, and export data from multiple sources, which is essential for fulfilling DSARs within the required timeframe.
D
Audit (Standard)
Why wrong: Audit logs user activity but does not provide the search and export capabilities needed to respond to DSARs.

Full breakdown with real-world context →

Answer choices

Why each option matters

Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.

Correct answer & explanation

✓

Retention policies

Retention policies (A) are correct because they allow organizations to define rules that retain personal data for a specific period and then automatically delete it, meeting GDPR retention and secure deletion requirements. eDiscovery (Premium) (C) is correct because it enables searching, collecting, and exporting data from various Microsoft 365 workloads to fulfill data subject access requests (DSARs) within the 30-day regulatory timeframe.

Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.

Answer analysis

Option-by-option breakdown

For each option: why learners choose it and why it is or isn't the right answer here.

✓
Retention policies
Why this is correct
Retention policies can automatically retain personal data for a defined period and then delete it, meeting GDPR retention and erasure obligations.
Related concept
Read the scenario before looking for a memorised answer.
✗
Data Lifecycle Management (via sensitivity labels)
Why it's wrong here
Data Lifecycle Management is implemented through labels and auto-labeling policies; while it assists in lifecycle management, retention policies are the primary solution for automatic retention and deletion across workloads.
✓
eDiscovery (Premium)
Why this is correct
eDiscovery (Premium) allows you to search, hold, and export data from multiple sources, which is essential for fulfilling DSARs within the required timeframe.
Related concept
Read the scenario before looking for a memorised answer.
✗
Audit (Standard)
Why it's wrong here
Audit logs user activity but does not provide the search and export capabilities needed to respond to DSARs.

Common exam traps

Common exam trap: answer the scenario, not the keyword

The trap here is that candidates confuse Data Lifecycle Management (via sensitivity labels) with retention policies, not realizing that sensitivity labels handle classification and protection, not automated time-based retention and deletion, while retention policies are the correct tool for that purpose.

Detailed technical explanation

How to think about this question

Retention policies in Microsoft Purview work by assigning a retention period (e.g., 90 days) and an action (delete or retain and then delete) at the workload level (Exchange, SharePoint, OneDrive, Teams), using a timer job that evaluates the age of content based on its creation or last modification date. eDiscovery (Premium) leverages advanced indexing, machine learning models, and review sets to cull through millions of items, enabling precise identification of personal data across Exchange mailboxes, SharePoint sites, and Teams chats, with export capabilities that include metadata and native files for DSAR fulfillment.

KKey Concepts to Remember

Read the scenario before looking for a memorised answer.
Find the constraint that changes the correct option.
Eliminate answers that are true in general but not in this case.

TExam Day Tips

Watch for words such as best, first, most likely and least administrative effort.
Review why wrong options are wrong, not only why the correct option is correct.

Key takeaway

Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.

Real-world example

How this comes up in practice

A company's IT admin needs to give a contractor read-only access to production logs without sharing account credentials. Using role-based access control (RBAC) and temporary scoped permissions — not a permanent shared password — is the correct pattern. Questions like this test whether you can apply least-privilege access across cloud identity services.

What to study next

Got this wrong? Here's your next step.

Identify which exam domain this question belongs to, review the core concept, then practise similar questions from the same domain.

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FAQ

Questions learners often ask

What does this MS-900 question test?

Describe security, compliance, privacy, and trust in Microsoft 365 — This question tests Describe security, compliance, privacy, and trust in Microsoft 365 — Read the scenario before looking for a memorised answer..

What is the correct answer to this question?

The correct answer is: Retention policies — Retention policies (A) are correct because they allow organizations to define rules that retain personal data for a specific period and then automatically delete it, meeting GDPR retention and secure deletion requirements. eDiscovery (Premium) (C) is correct because it enables searching, collecting, and exporting data from various Microsoft 365 workloads to fulfill data subject access requests (DSARs) within the 30-day regulatory timeframe.

What should I do if I get this MS-900 question wrong?

Identify which exam domain this question belongs to, review the core concept, then practise similar questions from the same domain.

What is the key concept behind this question?

Read the scenario before looking for a memorised answer.

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