- A
Microsoft Entra ID Identity Governance - Access Reviews
Why wrong: Access Reviews allow you to periodically review existing access, but they do not provide a self-service request process with automatic expiration. They are used to certify access after it has been granted.
- B
Microsoft Entra ID Identity Governance - Entitlement Management
Entitlement Management provides access packages that external users can request. It includes approval workflows, automatic expiration after a defined duration, and email reminders before expiration. It is designed for managing external identities and time-limited access.
- C
Microsoft Entra ID Privileged Identity Management (PIM)
Why wrong: PIM is used to manage just-in-time access to Microsoft Entra ID and Azure resource roles, not for granting general application access to external users. It does not provide a self-service request process for non-privileged access.
- D
Microsoft Entra ID Conditional Access
Why wrong: Conditional Access policies evaluate sign-in conditions and enforce controls such as MFA or blocking access. It does not manage access requests, approval workflows, or automatic expiration of access.
AZ-305 Practice Question: Design identity, governance, and monitoring solutions
This AZ-305 practice question tests your understanding of design identity, governance, and monitoring solutions. Read the scenario carefully and evaluate each option against the stated constraints before committing to an answer. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
A company uses Microsoft Entra ID (Microsoft Entra ID). External partners need temporary access to an internal application. The process must be self-service: partners request access, the request goes through an approval workflow managed by a manager from the partner's organization, and access automatically expires after 30 days. The company also wants to send reminder emails 7 days before expiration. Which Microsoft Entra ID feature should they use?
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
Microsoft Entra ID Identity Governance - Entitlement Management
Option B is correct because Microsoft Entra ID Identity Governance - Entitlement Management is specifically designed to manage access for external users through self-service access packages. It supports approval workflows with external managers, automatic time-bound access (e.g., 30-day expiration), and lifecycle notifications like reminder emails 7 days before expiry. This aligns perfectly with the requirement for partner-managed, temporary, self-service access.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Microsoft Entra ID Identity Governance - Access Reviews
Why it's wrong here
Access Reviews allow you to periodically review existing access, but they do not provide a self-service request process with automatic expiration. They are used to certify access after it has been granted.
- ✓
Microsoft Entra ID Identity Governance - Entitlement Management
Why this is correct
Entitlement Management provides access packages that external users can request. It includes approval workflows, automatic expiration after a defined duration, and email reminders before expiration. It is designed for managing external identities and time-limited access.
Related concept
Read the scenario before looking for a memorised answer.
- ✗
Microsoft Entra ID Privileged Identity Management (PIM)
Why it's wrong here
PIM is used to manage just-in-time access to Microsoft Entra ID and Azure resource roles, not for granting general application access to external users. It does not provide a self-service request process for non-privileged access.
- ✗
Microsoft Entra ID Conditional Access
Why it's wrong here
Conditional Access policies evaluate sign-in conditions and enforce controls such as MFA or blocking access. It does not manage access requests, approval workflows, or automatic expiration of access.
Common exam traps
Common exam trap: answer the scenario, not the keyword
The trap here is confusing Entitlement Management (designed for external user access lifecycle) with Access Reviews (which is for periodic recertification, not self-service provisioning) or PIM (which is for internal privileged roles, not application access for partners).
Detailed technical explanation
How to think about this question
Entitlement Management uses access packages that bundle resources (e.g., groups, apps, SharePoint sites) with policies for who can request, who must approve (including external managers), and access duration. Under the hood, it leverages Microsoft Entra ID's policy engine to create time-bound assignments that are automatically revoked via background jobs, and it uses the Microsoft Graph API to send expiration reminder emails to users and managers. A subtle behavior is that the 7-day reminder is sent only if the access package policy has the 'expiration' and 'notifications' settings configured, and the email is triggered 7 days before the end date based on the user's time zone.
KKey Concepts to Remember
- Read the scenario before looking for a memorised answer.
- Find the constraint that changes the correct option.
- Eliminate answers that are true in general but not in this case.
TExam Day Tips
- Watch for words such as best, first, most likely and least administrative effort.
- Review why wrong options are wrong, not only why the correct option is correct.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
How this comes up in practice
A company's IT admin needs to give a contractor read-only access to production logs without sharing account credentials. Using role-based access control (RBAC) and temporary scoped permissions — not a permanent shared password — is the correct pattern. Questions like this test whether you can apply least-privilege access across cloud identity services.
What to study next
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FAQ
Questions learners often ask
What does this AZ-305 question test?
Design identity, governance, and monitoring solutions — This question tests Design identity, governance, and monitoring solutions — Read the scenario before looking for a memorised answer..
What is the correct answer to this question?
The correct answer is: Microsoft Entra ID Identity Governance - Entitlement Management — Option B is correct because Microsoft Entra ID Identity Governance - Entitlement Management is specifically designed to manage access for external users through self-service access packages. It supports approval workflows with external managers, automatic time-bound access (e.g., 30-day expiration), and lifecycle notifications like reminder emails 7 days before expiry. This aligns perfectly with the requirement for partner-managed, temporary, self-service access.
What should I do if I get this AZ-305 question wrong?
Identify which exam domain this question belongs to, review the core concept, then practise similar questions from the same domain.
What is the key concept behind this question?
Read the scenario before looking for a memorised answer.
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Last reviewed: Jun 11, 2026
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